Executive Assistant & Service Administrator

at  University of Toronto

Date Posted: 11/06/2024
Req ID:40565
Faculty/Division: VP - Research
Department: Research Services Office
Campus: St. George (Downtown Toronto)

ABOUT US:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best - advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

EDUCATION:

Bachelor’s degree in a related field or an equivalent combination of education and experience.

EXPERIENCE:

Minimum of five (5) years of recent related experience in an executive-level portfolio required, preferably within a post-secondary environment. Experience with operational administration. Experience with file management, both hard copy files and electronic documents in SharePoint. Financial administration experience. Demonstrated experience in liaising with senior academic administrators, responding to and handling matters of a complex, confidential and sensitive nature. Experience with taking meeting minutes.

SKILLS:

Demonstrated trust in managing highly sensitive and confidential information. Knowledge of the University’s structure and academic policies and procedures is a strong asset. Ability to generate reports and conduct research in support of various initiatives. Technically savvy with excellent Microsoft Office skills (Word, Excel, and PowerPoint); Outlook, SharePoint; FIS; HRIS; ROSI. Ability to research, analyze, and synthesize complex information and prepare documents within the parameters set out by the AVP and CAO. Demonstrated ability to draft clear and concise correspondence.

Please refer the Job description for details