Executive Assistant

at  Starboard Cruise Services

:
The Executive Assistant to Marketing, Cruise Line Retail, and the Luxury Division provides proactive and energetic daily support to the teams by independently handling crucial administrative tasks to contribute to the overall successful day to day operations of the office. This position requires a genuine passion for providing high-quality support with a “no task is too big or too small” approach. With superior judgement to make high-quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with executives, Starboard/Onboard team members, as well as external partners. Consequently, success in this role requires the drive to get to know the business of Starboard, as well as skill at forging relationships with stakeholders to achieve results quickly and effectively. This role is a huge contributor to company culture, representing our values of: Curiosity, Grit, Transparency and Together, and helping us fulfill our purpose to Curate a Vibrant World.
What you’ll be doing::

MARKETING, PR AND VISUAL MERCHANDISING PRODUCTION SUPPORT:

• Supports Marketing, Production and Visual Merchandising teams on order placement, purchase orders, tracking and invoices
• Partners with head of Production department on coordination and seamless execution of projects within the department
• Liaises with Distribution Center and external vendors on project execution, tracking, logistics support
• Supports development of PowerPoint presentations for internal/external meetings
  What we’re looking for::

EDUCATION AND EXPERIENCE:

• 4- 6 Years of Experience
• Associates Degree Required

KNOWLEDGE, SKILLS & ABILITIES:

• Prior experience as an Executive Assistant
• Heavy calendar management experience. Experience booking domestic and international travel
• Advanced in Microsoft Outlook, Word, Excel, and PowerPoint
• Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others
• Outstanding communication skills (written and oral)
• Ability to create reports, write policies & procedures, and draft correspondence
• Master problem solver who has exceptional ability to prioritize assignments with competing deadlines and follow-through to completion with minimal supervision, as well as the ability to change directions at a moment’s notice
• Express a “can do” attitude with the mentality that no task is too big or too small. Cares about executing with excellence and takes ownership of outcome of work
• Strong sense of urgency and show grace under pressure
• Administrative leader who is positive and proactive, and who demonstrates passion and enthusiasm.

TRAVEL REQUIREMENTS:

• Less than 10% of time (Periodic travel to local ships)