Executive Assistant

at  SteelWatch Stichting

Job description

OPPORTUNITY

This is a unique opportunity for an astute, super-efficient, fast learner to join the first international climate campaign organisation focused on the steel sector, one of the largest and least-challenged drivers of climate change. We are seeking a dynamic executive assistant who can effectively support the leadership team management in a fast-moving and developing organisation.

ABOUT THE ROLE

As a member of the first international climate NGO specialising in steel decarbonisation, you will work with other SteelWatch team members located across Asia-Pacific, Africa and Europe. The Executive Assistant will be a vital team member, providing critical, executive administrative support to enable the Executive Director and SteelWatch Leadership team to operate effectively. The duties associated with the role will evolve significantly as SteelWatch evolves. The Executive Assistant reports to the Executive Director.

KEY RESPONSIBILITIES

The role is focused on supporting the Executive Director and SteelWatch Leadership team on a number of tasks, not limited to:

• Manage diaries, schedule appointments, set up meetings, adapting to priorities.
• Organise and book travel arrangements according to diary needs and internal policies.
• Arrange and prepare for meetings with external partners, allies, donors and industry meetings, handling logistics (timing, location, travel, virtual arrangements)
• Draft supporting materials (e.g., presentations) and assist with minute-taking, ensuring team input.
• Track and manage written communication with key external contacts, including funder updates.
• This role will also support several core governance and operational activities, not limited to:
• Support the Supervisory Board and Management Board in effective decision-making by ensuring clear agendas, logistical support in organising these meetings, plus minute taking, sign-off and circulation.
• Assist with key organisational processes and tasks, collaborating closely with the Operations Lead and team members on new staff recruitment, contracting and onboarding processes.
• Support research and delivery against organisational goals, monitor Director expenditure, manage system and IT tool access for staff and consultants, and maintain filing and other administrative systems.
• Perform other duties and responsibilities as assigned.