Executive Assistant, Stockholm

at  Funnel

We are looking for a dynamic Executive Assistant to work alongside our CEO, with the aim to make their day-to-day life more effective. This is a role for someone who thrives in an ever-changing environment and is as comfortable with high-level responsibilities as they are with everyday operational tasks.

WHO WE ARE

• Take a look at our Funnel benefits!
  Funnel is a Swedish-founded company with headquarters in Stockholm. Our SaaS product is designed to help marketing teams own their performance. Founded in 2014 in Stockholm, and still founder-led, the Funnel team has grown with our customers – serving more than 2,000 companies from our Stockholm, Boston, Dublin, Sydney and Hamburg offices.
  We have always put the customer first, expressed in a no-commission sales model and a customer-centric development approach. We are proud to help companies such as Havas Media, Adidas, Sony, and Home Depot to unlock the true impact of their data.

• Email & Calendar Management: Keep the CEO’s inbox organized, prioritizing important messages and ensuring everything is followed up on. Ensure the calendar is up-to-date and optimized.
• Board and executive support: Help set up board meetings, manage communication with board members, and prepare any necessary documents.
• Travel Arrangements: Handle travel plans, including booking flights, finding places to stay, and putting together travel itineraries.
• Expenses: manage expense reports.
• Logistics & Events: Coordinate meetings and logistical arrangements.
• Proactive planning: Review future schedule and tasks for the CEO on a regular basis to ensure everything is properly prepared and arranged in time for all meetings and events.
• Personal Tasks: Occasionally assist with the CEO’s personal tasks, treating them with the same level of professionalism and care as work-related duties.
• Support for broader exec team: Occasional support for other tasks as needed by other members of the executive team.