Executive Assistant (Student Intern): May – August 2025

at  Biotecture Inc

POSITION OVERVIEW

Biotecture Inc. is seeking a highly organized and adaptable Executive Assistant (Intern) to support the Founder & CEO, Mindy Tindall during May through August. This crucial role blends administrative support, project coordination, and personal assistance to ensure seamless operations both professionally and personally. The ideal candidate will demonstrate strong and clear communication, discretion and diplomacy, and the ability to manage both business and personal tasks efficiently.
This hybrid role is based in Edmonton, Alberta.

COMMITMENT

This role is for 5-10 hours/week. Work hours are generally flexible except for meeting times and time-sensitive errands or tasks. Term will begin around May 1 and end around August 31, 2025. This role will provide you with a different week each week and is not for those looking for the mundane!
Applications will be reviewed on a rolling basis until the ideal candidate is found.

REQUIREMENTS

Applicants MUST be enrolled at a Canadian post-secondary institution for consideration. This is non-negotiable as it is required for funding the role.
Applicants MUST be based in Edmonton, Alberta.
Please note that job offer will be contingent on acquiring approval from our funder.

QUALIFICATIONS

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role is an asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite and familiarity with project management tools (we use Asana) and Skype.
• Ability to work both independently and collaboratively in a highly agile entrepreneurial environment.
• Exceptional discretion, confidentiality, care, and attention to detail – particularly in managing personal tasks.
• A background in architecture, design, or health-related fields is an asset and will be highly preferred but not required.

PRE-EMPLOYMENT REQUIREMENTS

Please note that employment with Biotecture Inc. is contingent upon the successful completion of a criminal record check and reference check. These checks are conducted to ensure the safety, security, and integrity of our workplace and operations. Candidates will be asked to provide references and consent to these checks as part of the final stages of the hiring process.

APPLICATION

Please send your cover letter and resume through LinkedIn or email to mindy@biotectureinc.com. Applications without a cover letter will not be considered.
Biotecture Inc. is committed to fostering a diverse, inclusive, and equitable workplace where all employees feel valued and empowered. We welcome applications from individuals of all backgrounds, including those who identify as women, 2SLGBTQIA+, Indigenous, Black, racialized, persons with disabilities, and members of other equity-seeking groups. We believe that diversity strengthens our team and drives innovation in everything we do. If you require accommodations during the application process, please let us know and we will work with you to meet your needs.
Job Types: Part-time, Fixed term contract, Internship / Co-op
Contract length: 4 months
Pay: $18.00-$25.00 per hour

Benefits:

• Casual dress
• Flexible schedule
• Work from home

Flexible language requirement:

• French not required

Application question(s):

• Are you enrolled as a student at a Canadian University?
• Are you applying with your cover letter or emailing it to mindy@biotectureinc.com?

Work Location: Hybrid remote in Edmonton, AB T5J 3R8
Expected start date: 2025-05-0

PERSONAL ASSISTANT TASKS

• Manage personal calendar, appointments, and scheduling, including running personal errands and tasks.
• Coordinate and manage personal travel arrangements.
• Handle correspondence related to personal matters, including managing emails, phone calls, and other communications.
• Organize and maintain personal documents, files, and records.
• Assist with personal projects such as organizing events, coordinating family activities, or managing household tasks.