Executive Assistant

at  The Chamberlin Group

Are you a highly organized and proactive professional ready to be a critical part of supporting our CEO and leadership team to achieve their best?
Are you passionate about going the extra mile to ensure that the CEO’s every need is met?
If this sounds like you, The Chamberlin Group is seeking an Executive Assistant.
As the Executive Assistant, you’ll play a pivotal role in ensuring our CEO and leadership team can focus on driving our mission forward, all while fostering an environment where everyone feels valued and appreciated.

QUALIFICATIONS

• Bachelor’s degree in business administration or related field.
• Minimum 2 years of experience as an Executive Assistant to a C-level Executive
• Excellent verbal and written communication.
• Outstanding interpersonal skills, with the ability to manage sensitive and confidential information.
• Exceptional organization skills and attention to detail.
• Team player with the ability to collaborate and work independently.

YOUR CORE RESPONSIBILITIES AS THE EXECUTIVE ASSISTANT

As the Executive Assistant, you are the cornerstone of our leadership team, ensuring that our CEO and executives operate smoothly and efficiently. Your role is vital in maintaining seamless operations, facilitating effective communication, and driving the success of our initiatives.

Here are the main responsibilities for this role:

• Executive Support: Manage the CEO’s objectives and priorities, maintain confidentiality, and act as the primary liaison for all executive requests.
• Scheduling & Coordination: Oversee and optimize the CEO’s calendar, organize meetings and travel, and prepare agendas and materials for presentations.
• Administrative Management: Streamline administrative tasks, handle expense reporting, manage special projects, and foster strategic relationships within the organization.

At The Chamberlin Group, our values are the foundation of our team’s success. As the Executive Assistant, you will embody these principles in all aspects of your role.

• Our Glass is Always Half Full – Optimism: You encourage and uplift your team by maintaining an upbeat outlook, even in challenging situations.
• We Say Thank You – Gratitude: You highlight and celebrate team achievements, ensuring everyone feels valued and recognized for their hard work.
• Let’s Get It Done – Tenacity: You take the initiative to support the CEO’s needs, showcasing your dedication to getting the job done no matter what. You never waiver from finding a solution.
• Train On the Tracks – Clarity: You prepare detailed agendas, notes, and materials for meetings and projects, ensuring that all pre-work is completed accurately and on time.
• Willing To Pivot – Adaptability: You proactively seek and implement improvements to existing systems and workflows, demonstrating your ability to think outside the box and adapt to evolving needs.
• Work to Live – Family First: You contribute to an inclusive and supportive environment where every team member feels valued and is part of the community, reflecting our commitment to family-first values