Executive Assistant

at  Thermo Fisher Scientific

JOB DESCRIPTION

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and managerial support to our executive team. The ideal candidate will be a self-motivated professional with excellent communication and problem-solving skills. The Executive Assistant will play a crucial role in handling the executive’s calendar, coordinating meetings and travel arrangements, and facilitating effective communication within the organization. The successful candidate will have a keen attention to detail, the ability to handle sensitive and confidential information, and the flexibility to adapt to a fast-paced and dynamic work environment.
This position will support two Vice Presidents within the Commercial organization of our clinical research business. Each Vice President has between six and ten direct reports within their respective teams, and while the role will mainly be to support the Vice Presidents, the role may also support various other members of the commercial team (Executive Directors, Alliance Directors, etc) as time permits. The commercial organization operates globally and in a matrixed fashion, with fluid priorities driven by both customer and financial commitments.

Responsibilities:

• Efficiently manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant documents.
• Facilitate effective communication between the executive and internal/external stakeholders, including clients, partners, and employees.
• Prepare and edit correspondence, memoranda, reports, documents, forms, tables and presentations on behalf of the executive.
• Conduct research and compile data to support decision-making processes.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Anticipate the executive’s needs and proactively address any potential issues or conflicts.
• Monitor and prioritize incoming requests from the executive and other partners.
• Assist with the organization and coordination of company events (both onsite and remote, including 3rd party contracts, catering and IT requirements) and special projects.
• Undertake additional administrative tasks, such as filing, record-keeping, and expense management, as required.
• Participates and coordinates with executive assistants in other business units to facilitate calendar management and work load balancing.

Education and Experience

• High school/secondary school graduate or professional certification
• Previous administrative experience (comparable to 2-6 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills

and abilities to perform the job.

Skills

• Good knowledge of company operations, policies and procedures.
• Shown experience as an executive assistant or in a similar role is preferred.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Excellent problem-solving and decision-making abilities.
• Strong social skills, with the ability to establish relationships and communicate effectively with individuals at all levels.
• Flexibility and adaptability in a fast-paced and dynamic work environment.
• Ability to lead and provide task assignments and direction to other administrative or clerical personnel.

If you are a highly motivated and meticulous individual with a passion for supporting executives and driving organizational success, we encourage you to apply for the position of Executive Assistant.
What we offer:
At PPD Clinical Research Services we hire the best, develop ourselves and each other, and recognise the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore at PPD you will benefit from an award-winning learning and development programme, ensuring you reach your potential.
As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD Clinical Research Services truly value a work-life balance. We’ve grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel.
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Apply today! http://jobs.thermofisher.com
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

• Efficiently manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant documents.
• Facilitate effective communication between the executive and internal/external stakeholders, including clients, partners, and employees.
• Prepare and edit correspondence, memoranda, reports, documents, forms, tables and presentations on behalf of the executive.
• Conduct research and compile data to support decision-making processes.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Anticipate the executive’s needs and proactively address any potential issues or conflicts.
• Monitor and prioritize incoming requests from the executive and other partners.
• Assist with the organization and coordination of company events (both onsite and remote, including 3rd party contracts, catering and IT requirements) and special projects.
• Undertake additional administrative tasks, such as filing, record-keeping, and expense management, as required.
• Participates and coordinates with executive assistants in other business units to facilitate calendar management and work load balancing