Executive Assistant to CEO

at  Khan Tech

QUALIFICATIONS:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong organizational skills and high attention to detail.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace) and ability to learn new systems quickly.
• Exceptional communication skills, both written and verbal.
• Discretion and trustworthiness in handling confidential information.
• A proactive and flexible approach, with the ability to anticipate needs and adapt to changing priorities.
• Ability to remain calm and focused under pressure.
• Familiarity with travel booking systems and event planning is a plus.

• Manage the CEO’s complex calendar, scheduling internal and external meetings, appointments, and travel arrangements.
• Prepare, review, and edit documents, reports, presentations, and correspondence for the CEO.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication.
• Handle highly confidential and sensitive information with discretion.
• Organize and prioritize tasks, ensuring the CEO is fully prepared for meetings, events, and deadlines.
• Assist in the coordination of board meetings, preparing agendas, presentations, and taking minutes when required.
• Screen and respond to emails and other forms of communication on behalf of the CEO.
• Handle personal errands, including managing personal appointments, reservations, and travel arrangements for the CEO and family members.
• Organize and manage household matters, including maintenance appointments, staff coordination, and other personal logistics.
• Assist with the planning and coordination of personal events, vacations, and family schedules.
• Maintain an organized system for personal and professional files, ensuring easy access when needed.
• Plan and coordinate domestic and international travel, including flights, accommodation, itineraries, and visas.
• Handle logistics for both business and personal events, ensuring all details are managed efficiently.