Executive Assistant to CEO (part time)

at  City Media

Job Title: Personal/Executive Assistant (Part-Time)
Hours: 20-25 hours per week (flexible)
Location: Remote with occasional in-person meetings as needed

JOB SUMMARY

Seeking a highly organized and detail-oriented individual to act as a key support system for a busy executive, a visionary entrepreneur managing multiple businesses and personal projects. This role requires someone proactive, adaptable, and deeply in tune with the vision, values, and dynamic lifestyle. The ideal candidate will be a self-starter with strong attention to detail, excellent digital skills, and the ability to handle various administrative, personal, and business-related tasks while keeping me on track and energized.

Key Responsibilities

• Schedule Management: Organize and maintain my calendar, appointments, and travel plans, ensuring seamless coordination of meetings and events.
• Email and Communication: Streamline and prioritize email correspondence, draft responses, and flag essential items for follow-up.
• Project Support: Assist with ongoing business projects, tracking deadlines, managing task lists, and providing proactive support.
• Event and Retreat Planning: Help coordinate retreats, meetings, and events (such as tennis camp and business trips).
• Administrative Tasks: Handle light bookkeeping, invoicing, and expense management with our accountant or bookkeeper.
• Research and Reporting: Research potential opportunities, events, or business ideas and present findings concisely.
• Personal Assistance: Provide support with individual tasks, such as gift shopping, home organization, and daily reminders.
• Digital Skills Required
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, and Drive)
• Familiarity with project management tools (e.g., Asana, Trello, or Monday.com)
• CRM experience (e.g., HubSpot or similar)
• Experience with file-sharing platforms, online scheduling tools, and virtual meeting platforms
• Basic knowledge of social media management tools is a bonus.
• Qualifications
• Experience: 2+ years as an executive or personal assistant, ideally supporting high-level executives or entrepreneurs.
• Attention to Detail: A meticulous eye for detail in managing schedules, emails, and project tracking, ensuring that nothing falls through the cracks.
• Organizational Skills: Exceptional ability to multitask, prioritize, and keep multiple projects on track.
• Communication Skills: Excellent written and verbal communication, with a keen understanding of tone and style.
• Problem-Solving: Ability to anticipate needs, take initiative, and troubleshoot issues proactively.
• Confidentiality: Maintain discretion and respect for sensitive personal and business information.

*

• Preferred Qualities
• Energy Alignment: A strong understanding of or openness to my vision of alignment, intentionality, and manifestation.
• Adaptability: Comfortable in a dynamic environment where priorities may shift.
• Creativity: Willing to offer creative solutions and input on projects or ideas.
• Tech-Savvy Mindset: Eager to explore and implement digital tools to improve workflow efficiency.
• Team Mindset: Open to collaboration and able to work harmoniously with the team.

Compensation and Benefits

• Competitive Hourly Rate:
• Flexible Hours: Part-time with potential for growth
• Work Environment: Supportive, visionary, and creative

Job Type: Part-time
Pay: $63,247.00-$66,148.00 per year
Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Application question(s):

• What motivated you to apply for this job?

Work Location: Hybrid remote in London, O

• Schedule Management: Organize and maintain my calendar, appointments, and travel plans, ensuring seamless coordination of meetings and events.
• Email and Communication: Streamline and prioritize email correspondence, draft responses, and flag essential items for follow-up.
• Project Support: Assist with ongoing business projects, tracking deadlines, managing task lists, and providing proactive support.
• Event and Retreat Planning: Help coordinate retreats, meetings, and events (such as tennis camp and business trips).
• Administrative Tasks: Handle light bookkeeping, invoicing, and expense management with our accountant or bookkeeper.
• Research and Reporting: Research potential opportunities, events, or business ideas and present findings concisely.
• Personal Assistance: Provide support with individual tasks, such as gift shopping, home organization, and daily reminders.
• Digital Skills Required
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, and Drive)
• Familiarity with project management tools (e.g., Asana, Trello, or Monday.com)
• CRM experience (e.g., HubSpot or similar)
• Experience with file-sharing platforms, online scheduling tools, and virtual meeting platforms
• Basic knowledge of social media management tools is a bonus.
• Qualifications
• Experience: 2+ years as an executive or personal assistant, ideally supporting high-level executives or entrepreneurs.
• Attention to Detail: A meticulous eye for detail in managing schedules, emails, and project tracking, ensuring that nothing falls through the cracks.
• Organizational Skills: Exceptional ability to multitask, prioritize, and keep multiple projects on track.
• Communication Skills: Excellent written and verbal communication, with a keen understanding of tone and style.
• Problem-Solving: Ability to anticipate needs, take initiative, and troubleshoot issues proactively.
• Confidentiality: Maintain discretion and respect for sensitive personal and business information