Executive Assistant to CEO (part-time, f/m/d)

at  Prewave GmbH

About Prewave
Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?
At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.
We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team!
We are looking for an Executive Assistant for our founders to join us on this exciting journey!
Your mission

As our Executive Assistant at Prewave, you will help our existing Executive assistant with different tasks, such as:

• Managing complex calendars, schedule appointments, and arrange meetings for our founders, ensuring efficient use of their time
• Coordinating domestic and international travel arrangements for the founders, including flights, accommodations, and ground transportation
• Assisting with organization of various events
• Facilitating meetings with investors and help with presentations, documents, meeting notes, surveys
• Preparation of meetings and liaise with internal and external stakeholders, including investors, clients, vendors, and partners, to facilitate smooth communication and collaboration
• Undertake special projects and assignments as directed by our founders

Your profile

Must haves

• Minimum 5 years of proven experience in a similar role, supporting senior-level executives
• Excellent written and verbal communication skills, with exceptional attention to detail
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
• Ability to work independently with minimal supervision and as part of a team
• Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
• Ability to maintain a high level of professionalism and confidentiality at all times
• Valid work permit for Austria
• Fluent in English language, both spoken and written. German language is a big plus

What we offer you

• Competitive Compensation and Benefits: We recognize and reward talent. In line with Austrian law, we are required to state the minimum salary as per the collective agreement, which is EUR 2,396 gross per month (full-time basis). However, the actual salary will be adjusted based on your qualifications, experience, and the specific role.
• Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds, identities, and experiences are valued. Your voice is important here.
• Work-Life Balance: Your well-being matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life.

• Managing complex calendars, schedule appointments, and arrange meetings for our founders, ensuring efficient use of their time
• Coordinating domestic and international travel arrangements for the founders, including flights, accommodations, and ground transportation
• Assisting with organization of various events
• Facilitating meetings with investors and help with presentations, documents, meeting notes, surveys
• Preparation of meetings and liaise with internal and external stakeholders, including investors, clients, vendors, and partners, to facilitate smooth communication and collaboration
• Undertake special projects and assignments as directed by our founder