Executive Assistant to Chief Financial Officer and Chief Legal Officer

at  Epworth HealthCare

An exciting permanent, full time opportunity for an experienced professional to provide essential support to both our Chief Financial Officer and Chief Legal Officer in a fast paced and dynamic environment, as well as provide administrative management support to their respective leadership teams. Location is in our corporate offices in Richmond.
The primary responsibilities of the role is to provide administrative and project support to the leadership and broader teams including email and calendar management for Executives, travel and catering arrangements, meeting and committee secretariat, preparation of presentations, reports and general administrative tasks in relation to Finance & Business Services and Legal company secretary.
Additionally, this position will support the Finance & Business Services and Legal departments with administration and co-ordination of small projects and activities including supporting business case preparation, project and program reporting, business process reviews and improvements.

Approachability, interpersonal savvy and resilience are essential. You need to be proactive, flexible, and an experienced Executive Assistant who thrives on challenges in a fast paced, dynamic executive office.
A natural communicator, you take a respectful consultative approach where you liaise effectively and sensitively among a diverse group of stakeholders. You would have a genuine interest to understand the work the executive and team undertake to enable you to make quality autonomous decisions.
You are a multi-tasking expert, with exceptional planning and organisational skills, able to keep the day’s activities running smoothly as well as balancing attention for detail for future requirements, while demonstrating composure and patience. Your strength in priority setting, timely decision making and professional manner will be your asset.

You will have:

• Proven Executive administrative support experience in a similar role
• Effective diary management and monitoring to ensure Executive time is structured effectively.
• Efficient review of incoming emails and paper-based correspondence to Executive, bringing urgent matters to attention to ensure action and response is timely.
• Demonstrated timely response to queries or issues on behalf of Executive where appropriate
• Expense and Travel Management Reconcile expense, experience, process claims and handle travel and accommodation in line with Epworth’s Travel Policy
• Credit Card expense management experience
• Ability to draft correspondence and edit committee papers and experience preparing, formatting, reviewing and scanning of documentation
• Ability in supporting committees, including the timely preparation of agendas, minutes, and tracking of actions
• Advanced computer skills including a comprehensive knowledge of Microsoft Office365 including Teams, Outlook, Word, Excel and PowerPoint
• Commitment to excellent customer service and continuous improvement
• Strong judgement and discretion

Success in this position requires advanced operating skills, being highly organised, able to manage work processes and systems, and exceptional relating skills understanding. Anticipating requirements to support both the Chief Financial Officer and Chief Legal Officer is key, no two days are the same!
Position Description Inherent Requirements