Executive Assistant to Chief Program Officer

at  Child Action Inc

Apply Here: https://secure.onehcm.com/ta/CHILDACTION.jobs?ShowJob=654491212&TrackId=Indeed
Child Action, Inc. (CAI) is a private, non-profit corporation created in 1976 to promote the education and social welfare of children and families and to advocate on their behalf. Our programs include resource and referral services for families seeking child care, child care subsidies for qualifying families, recruitment and professional development of the child care workforce, and family education and support.
We are seeking individuals who are highly organized, have the ability to multi-task, provide excellent customer service, have good problem solving skills and have the ability to understand the problems and issues facing families from a variety of ethnic and economic communities.

POSITION PURPOSE & SCOPE:

Under the direct supervision of the Chief Program Officer, the Executive Assistant to the provides confidential, high-level administrative support to the CPO, ensuring smooth and efficient operation of the CPO’s office. This role requires a highly organized individual with strong interpersonal skills, exceptional writing and computer skills, and the ability to handle social media management. The Executive Assistant is responsible for maintaining confidentiality, adhering to organizational guidelines, and managing a diverse range of tasks including social media oversight.

TYPICAL DUTIES:

Administrative Support:

• Develop and maintain a routine process for updating and keeping the CPO informed on all daily activities, messages, appointments, external and internal inquiries, and tasks.
• Manage the CPO’s calendar, schedule appointments, meetings, and conference calls.
• Coordinate and assist with the completion of projects including research, documentation, spreadsheets, development, presentation design, and tracking plan performance; maintain paper and electronic filing systems for all necessary documents in compliance with applicable laws.
• Draft agendas and minutes for meetings; prepare briefing materials as needed.
• Produce timely, accurate, and complete correspondence, reports, and other business documents in a professional manner.

ADDITIONAL RESPONSIBILITIES:

• Assist others, as needed, to support the overall needs of the organization.
• Prepare materials necessary for the CPO to provide reports at board meetings and other relevant events.
• Handle additional administrative tasks, as required