Executive Assistant to COO EMEA

at  Deutsche Post DHL

BE AN ESSENTIAL PART OF EVERYDAY LIFE

DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfillment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.
So, what’s it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training, they need to learn, grow, and succeed.
We are offering an exciting opportunity for the position of Executive Assistant to Chief Operating Officer EMEA who fosters collaboration across all operational excellence disciplines to enhance effectiveness and efficiency and ensures that all our sites operate according to the highest standards of safety, quality, and security. In this position you will play a pivotal role in providing high-quality support to our COO EMEA. You’ll be responsible for ensuring smooth communication, and delivery of initiatives that drive efficiency and impact on our regional community and liaison with the board of directors and senior management teams.

What will your responsibilities be?

• Manage an active calendar of appointments for the COO EMEA, including scheduling and coordination.
• Complete administrative tasks such as expense reports, correspondence preparation, and travel arrangements.
• Act as a gatekeeper and facilitator, providing direct access to the COO’s time and office.
• Communicate on behalf of the COO with stakeholders and others regarding programmatic initiatives.
• Research and prioritize incoming issues, determining appropriate actions or responses.
• Keep the COO well-informed of upcoming commitments and responsibilities, acting as a “barometer” of environmental issues.
• Provide leadership and manage our operational excellence regional community meetings with organizational impact.
• Support the COO’s ability to effectively lead the company through drafting presentations and facilitating deliverables.

You won’t find another Executive Assistant to COO EMEA position like the one you’ll find with DHL Supply Chain. Now, here’s what we need from you:

• Ideally 3-5 years of experience as an executive assistant or similar supporting C level Executives, preferably in a global organization with multi-country, multicultural environment.
• Strong organizational skills and ability to prioritize multiple tasks with attention to detail.
• Excellent interpersonal skills to build relationships with staff, board members, and external partners.
• Proactive problem-solving and decision-making capabilities.
• Proficient in MS office (e.g Outlook, Excel, Power Point)
• Ability to handle confidential information with discretion and provide high-level customer service.
• Demonstrated ability to meet deadlines in a fast-paced environment.
• Excellent communication skills in English. German is a plus.
• Ideally, you are based in Cologne/Bonn region

What do we offer?

• Inspiring and rewarding place to build your career: We work in a multicultural team environment where we collaborate and support each other
• Personal Growth and Professional Development: Your growth opportunity is important to us. We offer continuous training and career opportunities at DHL Supply Chain
• Flexibility: We offer flexible work hour and hybrid work model. We care about our work life balance
• Competitive salary package and corporate benefits

We are looking forward to receiving your application. Yuji Tsuzuki is happy to answer your questions at yuji.tsuzuki@dhl.co

• Manage an active calendar of appointments for the COO EMEA, including scheduling and coordination.
• Complete administrative tasks such as expense reports, correspondence preparation, and travel arrangements.
• Act as a gatekeeper and facilitator, providing direct access to the COO’s time and office.
• Communicate on behalf of the COO with stakeholders and others regarding programmatic initiatives.
• Research and prioritize incoming issues, determining appropriate actions or responses.
• Keep the COO well-informed of upcoming commitments and responsibilities, acting as a “barometer” of environmental issues.
• Provide leadership and manage our operational excellence regional community meetings with organizational impact.
• Support the COO’s ability to effectively lead the company through drafting presentations and facilitating deliverables