Executive Assistant to Deputy Executive Chair

at  Medical Research Council MRC

KEY RESPONSIBILITIES

• Manages diary and travel, using initiative to make considered judgements.
• Keeping key individuals informed of diary issues and alert them to any potential problems regarding the future diary schedule.
• Ensure that appropriate briefing and support is in place for all meetings.
• Building close working partnerships with internal and external stakeholders, whilst demonstrating a high level of tact, diplomacy, integrity, and discretion
• Manage information flow, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.
• Monitor and handle correspondence and e-mails, taking the initiative to redirect queries to the right team or individual where appropriate; filtering and prioritising inwards communications.
• Ensure appropriate preparation for meetings by collating meeting papers, briefings and travel directions.
• Provide administrative support including preparing correspondence and expense claims.
• Take notes of meetings, draft resulting decisions and actions of meetings and follow up on actions.
• Working flexibly to support colleagues and contributing to the overall functioning of an effective, efficient, and friendly executive support team.
• Find opportunities for continuous improvement of activities.
• Carry out any other duties appropriate to the role.
• Raising purchase orders and receipting them