Executive Assistant to Director

at  Element Recruitment

ARE YOU AN EXPERIENCED EXECUTIVE ASSISTANT? AVAILABLE FOR A 6 MONTH FTC?

Element Recruitment are delighted to be working as a sole agency, on our commercial and well established Bristol based client is in need of an EA to come in and support the three Directors on a FTC basis to cover a secondment. The directors have varying levels of support requirements, so you need to have prior experience. You’ll work closely with the Business Manager and the team of EA’s within the business.

• Diary management for the Directors
• Travel arrangements and company credit card reconciliation
• Provide administrative support, organise meetings, events, compile information, and prepare meeting materials and follow-ups
• Organise meetings and attendees; coordinate agendas and accompanying papers; take minutes and actions; disseminate information following meetings; follow up on actions to ensure completion; and monitor adherence to corporate governance practices and company policies
• Formatting documents
• Project work
• Minute taking
• Maintain the legal database for projects
• Undertake any other duties as required, including the provision of cover for absent colleagues, for the smooth running of the business and executive support department

You will need:

• Prior Executive Assistant / PA experience
• Exceptional organisational and communication skills
• Experience of flexi-working in an environment where you manage your own workload based on the needs of your stakeholders and are professional and experienced with working on your own
• Demonstrable resilience with an appetite for challenge and committed to delivering goals
• Confident, with the ability to think independently and capable of communicating with, and influencing, a wide range of stakeholders at all levels and developing good relationships to create a strong work network of support
• A strong team player but also able to work on own initiative with little guidance and seize opportunities to lead on decision making