Executive Assistant to Director of Public Health

at  Royal Borough of Windsor and Maidenhead

ABOUT US:

The Royal Borough of Windsor and Maidenhead (RBWM) is set in the wider county of Berkshire, one of the most economically productive and innovative areas of the country. The borough council – a unitary authority - takes pride in its exceptional team of dedicated professionals who are passionate about providing quality services to the community. RBWM is a unique borough, with huge opportunity given its proximity to London and expanding business sectors, as well as being a major cultural and tourism area which includes international attractions such as Windsor Castle, Legoland and Ascot Racecourse.
Given our Royal connections, the eyes of the world are often on us and we continue to rise to the challenge.

THE ROLE AND WHAT WE ARE LOOKING FOR:

We are seeking an enthusiastic, self-motivated Executive Assistant to join our Public Health Team. This role will provide executive support to the Director of Public Health. The successful candidate will have proven experience of providing direct executive support at a senior level, with first class I.T. skills which will enable them to look for new ways to automate tasks and improve efficiencies to support the Director of Public Health’s immediate work and the wider Public Health Team. They will have the ability to manage themself and others, meet deadlines, identify, and set priorities; to use their own initiative, knowledge and experience to arrive at appropriate solutions to challenges.
The post holder will deal with a wide range of external and internal stakeholders so an exceptional level of communication skills, both verbal and written, and a positive, can-do approach is essential. The successful candidate will have highly developed interpersonal skills & the ability to deal with challenging situations with resilience, diplomacy and discretion whilst maintaining strict confidentiality.

YOUR ROLE WILL INVOLVE:

• Providing comprehensive and proactive assistance to the Director of Public Health across a range of tasks.
• Providing effective diary management; organisation of meetings, conferences, travel arrangements, managing conflicts as appropriate; effectively organising their time based on strategic priorities and corporate deadlines.
• Regular monitoring of inboxes to categorise and/or file, flag priorities, delegate, and action as appropriate.
• Facilitation of designated meetings; maintaining forward plans, producing agendas, circulating papers and taking minutes/managing action trackers.
• Using initiative to; assess and prioritise incoming requests and enquiries, deflect and/or signpost and/or delegate to others on the Director of Public Health’s behalf.