Executive Assistant to Director

at  Peridot Forte Solutions Consulting

• The Executive Assistant (EA) to the Director in Real Estate Development will provide high-level administrative and operational support to ensure the smooth and efficient running of the director’s daily responsibilities.
• This role requires a proactive and highly organized individual with a strong understanding of real estate development, business development, and project management.
• The ideal candidate will be able to manage multiple tasks, communicate effectively, and anticipate the needs of the Director while maintaining confidentiality and professionalism.

REQUIREMENTS

• First Degree in Business Administration, or a related field.
• 4-5 years of experience as an executive assistant preferably in real estate development or a related field.
• Familiarity with real estate development processes, industry terminology, and business development practices.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools.
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Strong organizational, time-management, and multitasking abilities; ability to prioritize and meet deadlines in a fast-paced environment.
• Proactive, resourceful, and capable of identifying issues and offering solutions.
• Exceptional attention to detail and accuracy in all aspects of work.
• Ability to handle confidential and sensitive information with discretion.

• Provide administrative support on calendar management, meeting arrangement & coordination, and travel arrangements.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents as required.
• Manage and prioritize incoming emails, phone calls, and inquiries, ensuring timely responses and action on urgent matters.
• Support the Director in identifying and tracking new business opportunities in real estate development, including potential partnerships, acquisitions, and joint ventures.
• Coordinate and assist in preparing proposals, presentations, and contracts for prospective clients, investors, and stakeholders.
• Organize and coordinate internal and external meetings, including preparing agendas, taking meeting notes, and tracking action items.
• Assist in organizing high-level corporate events, such as presentations, site visits, and investor meetings. Representing the Director in such meetings.
• Serve as a liaison between the Director and internal/external stakeholders, including investors, clients, developers, and governmental bodies.
• Monitor and report on industry trends, competitive landscape, and market conditions relevant to real estate development opportunities.
• Assist in coordinating and tracking key real estate development projects, ensuring timelines, milestones, and deliverables are met.
• Prepare and maintain project documentation, ensuring it is up-to-date and accessible.
• Assist in managing relationships with key business partners and clients, ensuring consistent and professional communication.
• Track and assist with the preparation of budgets, expense reports, and financial documentation related to business development and project activities.
• Handle sensitive information with discretion and maintain confidentiality in all aspects of business dealings.