Executive Assistant to PHP Leadership

at  Ontario Medical Association

Are you looking to join one of Greater Toronto’s Top 2024 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

JOB SUMMARY

The role of the Executive Assistant is first and foremost to drive the efficiency and efficacy of the leadership team. This role, reporting to the Medical Director and supporting the Medical Director, Executive Director, and Clinical Director, serves as a representative of the Physician Health Program leadership team. The Executive Assistant will also coordinate and support the administrative work of the department on a wide variety of complex, sensitive and confidential matters requiring a high degree of emotional intelligence and communication skills in addition to knowledge of priorities, associated programs and administrative policies and procedures.

REQUIREMENTS THAT ARE IMPORTANT TO US

• Community College Diploma in business/office administration or equivalent.
• 6-9 years relevant experience.
• Extensive proficiency using computers and standard software programs (e.g., Microsoft Office, Outlook, Excel, Word, PowerPoint, etc.). Ability to adapt and learn new software.
• High level of organization for self and others, including a high level of detail orientation.
• Very strong project planning and time management skills.
• Ability to communicate effectively and respectfully in any situation.
• Problem-solving orientation, with a focus on pro-active mitigation.
• Proficient writing and proofreading skills with the ability to draft/edit communication including emails, memorandums and letters.
• Capacity to record and develop meeting minutes and high-level professional documents, accurately and efficiently.
• Task oriented with the ability to manage multiple and often competing priorities in a fast-paced environment
• Takes initiative in the role utilizing critical thinking and problem-solving skills within minimal direction.
• Exhibits a positive, productive, and professional demeanor in all situations.
• Able to adapt and support organizational change and work with ambiguity.

Please refer the Job description for details