Executive Assistant to Senior Management

at  Internet Solutions Nigeria Limited

Internet Solutions Nigeria Limited (ISN) is a leading Systems Integrator & Connectivity Provider serving a diverse client base in various sectors in Nigeria and West Africa since 1997. ISN delivers the most reliable, robust, high performance IT solutions and services IT infrastructure to industries, corporate, residential, off-shore and rural areas clients. ISN is an Internet Service Provider (ISP), Application Service Provider (ASP), and Web related applications and services focusing on the Design, implementation, supply and maintenance of bandwidth and managed Wide Area Network (WAN) solutions, for mission critical environments.
We are recruiting to fill the position below:

JOB DESCRIPTION

• We are seeking a skilled and professional Executive Assistant to provide high-level support to Senior Management.
• The ideal candidate will be a proactive, organized, and experienced individual capable of managing complex tasks with professionalism and discretion.

QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in a similar executive support role, with a strong understanding of executive office practices and protocols.
• Experience in the ICT/Telecoms sector is preferred, with relevant professional certifications being an advantage.

Skills Required:

• Exceptional organizational and time management skills, with proven ability to manage competing priorities effectively.
• Strong communication and interpersonal skills with a polished professional demeanor.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Self-motivated, proactive, and detail-oriented with strong problem-solving capabilities.

• Provide dedicated executive support to Senior Management, including managing and prioritizing complex calendars, coordinating internal and external meetings, and preparing agendas and necessary materials for all engagements.
• Act as the primary liaison for Senior Management with the Board of Directors, arranging board meetings, compiling board packets, preparing agendas, materials, and recording detailed meeting minutes. Ensure all activities align with board protocols and corporate policies.
• Coordinate travel logistics for Senior Management, including arranging flights, accommodations, itineraries, and any necessary materials, ensuring seamless transitions and adherence to schedule.
• Facilitate interactions between Senior Management and external partners, vendors, and clients to strengthen strategic relationships and ensure responsive and clear communication.
• Oversee and coordinate special projects on behalf of Senior Management, ensuring timely progress and reporting, preparing concise reports, and maintaining organizational contacts and databases as needed.
• Manage communications and correspondence for Senior Management, including email and other forms of communication with key external stakeholders. Maintain a high level of professionalism and discretion in handling confidential information.
• Proactively support the overall efficiency of Senior Management by anticipating needs, prioritizing tasks, and offering solutions to optimize time management and productivity.