Executive Assistant to the CEO

at  Brampton Stars Learning Academy

OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is essential in ensuring the smooth operation of the executive office and requires a blend of administrative expertise, exceptional communication skills, and a strong ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, possess excellent phone etiquette, and have a solid understanding of office systems.

REQUIREMENTS

• Proven experience as an administrative assistant or in a similar role, preferably supporting senior executives.
• Proficiency in Google Suite applications (Docs, Sheets, Drive) and familiarity with phone systems.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills with a focus on phone etiquette.
• Experience with data entry and maintaining accurate records is essential.
• Knowledge of DocuSign or similar electronic signature platforms is preferred.
• A customer service-oriented mindset with the ability to interact professionally with various stakeholders.
  If you are an enthusiastic individual looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant to the CEO.
  Job Type: Part-time
  Pay: $18.00-$20.00 per hour
  Expected hours: 10 – 20 per week

Schedule:

• Monday to Friday

Work Location: In perso

• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Handle incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up.
• Maintain organized records and files using Google Suite and DocuSign for document management.
• Assist in data entry tasks and maintain databases to ensure accurate information is readily available.
• Prepare reports, presentations, and correspondence as needed for meetings and projects.
• Coordinate logistics for meetings, including setting up conference calls and preparing meeting materials.
• Foster positive relationships with clients and stakeholders through exceptional customer service.
• Support various office functions as needed while maintaining a professional office environment.