Executive Assistant to the CEO

at  MultiMach International

JOB DESCRIPTION

The position shall report directly to the CEO and will have duties as follows
- Coordinate executive communications, including taking calls, responding to emails.
- Schedule meetings and appointments and manage travel itineraries
- Coordinate travel arrangements; prepares itineraries; prepares,compiles and maintains travel vouchers and
records
- Book flight schedule of CEO and other member of the team.
- Arrange meetings with contractors/subcontractors and officers
- Prepares minutes of the meeting
- Alert CEO about cancellations or new meetings
- Schedule meetings and arrange conference rooms
- Maintain and organized filing system of hard copies and electronic documents
- Uphold a strict level of confidentiality
- Manage Personal/Private matter with high confidentiality
- Develop and sustain a level of professionalism among staff
- Coordinates office management activities
- Determine matters of top priority and handle accordingly
- Relay directives, instructions and assignment to executives
- Receive and relay telephone messages

QUALIFICATIONS:

• Graduate of any Business/ Management/Secretarial courses
• Preferably with minimum of 2 years of professional experience as an Executive Assistant reporting directly to the

Please refer the Job description for details