Executive Assistant to the Chair

at  University of Massachusetts Medical School

GENERAL SUMMARY:

Under the general direction of the department Chair or Administrator, the Executive Assistant to the Chair performs a variety of confidential and complex duties in support of the department Chair and senior staff.
Responsibilities:

REQUIRED QUALIFICATIONS:

• Bachelor’s Level Degree or equivalent in Business Administration, Management or Accounting or related field, or equivalent
• 3 to 5 years of administrative and budgetary experience
• Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

Additional Information:

• 100% onsite with no remote work option

GENERAL RESPONSIBILITIES

• Function as an intermediary in communicating sensitive /confidential information to senior administration or external sources and maintain the integrity of personnel files
• Draft, review, type, proofread, edit, copy, file and prepare routine correspondence for Chair and file a variety of materials such as correspondence, manuscripts, grant applications, reports, lectures, purchase orders, and professional papers
• Create, organize and maintain Chair’s calendar, answer and screen telephone calls, take messages or relay information within scope of authority, open, review and prioritize incoming mail and arrange orders and maintain all departmental and Chair office supplies
• Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
• Disseminate agendas, take minutes, and disseminate minutes and other follow up communications