Executive Assistant to the Chief Commercial Officer

at  Fluxys

WILL YOU HELP US CHANGE THE WORLD?

Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.
As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate hydrogen, biomethane, CO2 and other molecules for a climate neutral future.
For the Corporate Commercial department at our office in Brussels (near to Central Station and subway, see the map here) we are looking for an Executive Assistant to the Chief Commercial Officer (m/f/x).

YOURQUALIFICATIONS

• Bachelor’s degree in Office Management, Business Administration, or related field
• Minimum of 10 years of experience in an administrative role, preferably as an Executive Assistant
• Exceptional organizational skills with the ability to prioritize and multitask effectively
• Strong proficiency with the Microsoft Office Suite and aptitude for learning new software and systems
• Proactive and pragmatic approach with a strong problem-solving mindset
• Flexibility and adaptability in a fast-moving and international environment
• Exceptional thoroughness and attention to detail
• Discretion and ability to handle sensitive information with the utmost confidentiality
• Proficient in written and verbal communication in Dutch and French, with a strong command of English. A good knowledge of German would be a strong asset.
  If you thrive in a dynamic environment and enjoy tackling challenges, apply today to join us and play a vital role in our transition towards a greener energy future.

• Manage professional scheduling for the CCO including agendas, emails and phone calls
• Coordinate complex scheduling and calendar management, ensuring seamless communication and information flow to senior executives
• Draft, proofread, and handle confidential correspondence, emails, and official documentation
• Edit and amend presentations, oversee the translation process, and monitor quality
• Provide comprehensive administrative support, including document preparation, meeting minutes, and maintaining digital filing systems
• Organize and prepare materials for executive meetings, including agendas, reports, and presentations
• Organize and manage travel logistics, including accommodations and transportation
• Manage expense reports and invoice processing
• Assist in organizing and coordinating off-site meetings and events
• Demonstrate strong professionalism and act as a positive ambassador for Fluxys