Executive Assistant to the Chief Executive

at  Porirua City Council

Porirua City is a growing city at the heart of the Wellington region. We’ve got an incredibly diverse community, a wide range of businesses and a beautiful natural environment that we love and want to .
We’re looking for a dynamic and capable organiser for the role of Executive Assistant for our Chief Executive. This busy role needs someone with high energy and full of initiative, able to problem-solve under pressure and get through a large volume of work in a calm and confident manner.
We’d like to hear from applicants with extensive secretariat experience at senior manager or governance level. Ideally, we’re looking for someone with experience working in a local government environment and skilled in relationship management with a wide range of stakeholders, including elected members. You will enjoy variety, be deadline driven, maintain high professional standards and be an excellent writer and communicator.
It’s a big role and not for the faint hearted! In return you’ll work as part of a close-knit team at the centre of a proactive and innovative council that is focused on making a difference in the community.

Your responsibilities will include:

• Managing the Chief Executive’s busy calendar, including prioritising and organising events and meetings and compiling briefing material daily
• Providing excellent customer service to visitors and callers to the CE and Mayor’s Office
• Maintaining effective systems for document management and providing exceptional administrative assistance with documents, presentation material and project coordination
• Coordinate Executive Leadership Team meetings and coordinate follow-up actions

If you need more information, please call Moana Wyatt on 04 2371411.
Porirua City embraces and values diversity and inclusion. We actively encourage applications by people from all backgrounds and are a member of Diversity Works. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we’ll do our best to get you sorted.
You will need to apply via our careers centre: www.poriruacity.govt.nz/careers.
Applications close on 25 September 2024.
Apply now
Permanent Full Time
Job no: 2024-5471
Location: Porirua
Closing Date: Wednesday, 25 September 2024

• Managing the Chief Executive’s busy calendar, including prioritising and organising events and meetings and compiling briefing material daily
• Providing excellent customer service to visitors and callers to the CE and Mayor’s Office
• Maintaining effective systems for document management and providing exceptional administrative assistance with documents, presentation material and project coordination
• Coordinate Executive Leadership Team meetings and coordinate follow-up action