Executive Assistant to the Chief People and Transformation Officer

at  Charlotte Tilbury

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.
Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.
Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

ABOUT THE ROLE

The Executive Assistant’s primary role is to be ‘right hand person’ to the Chief People and Transformation Officer. The individual must be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.
The Executive Assistant will be required to support the Chief People and Transformation Officer with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people, and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced, growing environment.

RESPONSIBILITIES

• Accountable for diary and inbox management, ensuring that the Chief People and Transformation Officers time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact: taking a strategic approach to the use of available meeting hours, managing multiple time zones, and recommending efficiencies in meeting regularity and attendance.
• Prioritise and plan diaries/mailboxes, taking a forward-thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritised.
• Ensure the production of timely briefings, presentations, and notes to the leadership team from meetings (as appropriate)
• Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatherings.
• Managing Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoices.
• Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working.
• Assisting with external commitments when required
• Facilitating team initiatives such as monthly team meetings, social events, team offsite days and team recognition awards
• Being a key point of contact for the direct teams if they have any queries.
• Collaborate with cross-functional teams to gather input and prepare engaging presentations, ensuring all information is accurately presented. Additionally, manage and administer monthly process to maintain consistent workflow and efficiency.