Executive Assistant to the Deputy Mayor/Regional Councillor

at  Town of Newmarket

Reporting to the Executive Services Coordinator to the CAO, the Executive Assistant to the Deputy Mayor/Regional Councillor is responsible for the day-to-day operation, management and administration of the Deputy Mayor/Regional Councillor’s Office and provides executive administrative support, including, composing and preparing speeches, presentations, correspondence, and social media content. Provides liaison for the Deputy Mayor/Regional Councillor with the Mayor, Members of Municipal and Regional Council, department heads, a broad range of government officials, external agencies, businesses, stakeholders and individuals, etc., on both Town-wide and Regional issues. Reviews and analyzes committee reports and decisions and alerting the Deputy Mayor/Regional Councillor on operational or emerging issues, and initiating the action required to respond.

Job Requirements

• Post-secondary diploma in Business Administration, Public Relations, Communications or a business-related discipline or demonstrated senior level executive administration, communications or public relations experience within a public sector municipal environment or related field, or equivalent combination of experience and education.
• Significant demonstrated experience in a senior administrative position, preferably in a municipal environment working for elected officials, combined with an in-depth knowledge of current corporate and departmental policies, issues and initiatives and a thorough understanding of the requirements and operations of Municipal and Regional Councils.
• Proven experience and ability to provide executive and administrative support to a senior official working with minimal direction, coordinating and implementing solutions in a politically-sensitive manner and in accordance with the Deputy Mayor/Regional Councillor’s objectives.
• Demonstrated ability to prepare sound and effective correspondence, Council reports, research papers, speeches and social media content (i.e. Facebook, Instagram).
• Demonstrated public relations, organizational, time management, and problem-solving skills, with an ability to prioritize work and to work under pressure to meet multiple deadlines. Ability to exercise discretion and good judgement, particularly when handling confidential/sensitive information.
• Strong political acumen, ability to communicate effectively, tactfully and courteously at all organizational levels and with a diverse group of stakeholders, including elected officials, business and community groups, media and the public, and to develop a network of contacts in these areas.
• Strong computer literacy in MS Office applications, including Word, Excel, PowerPoint, Outlook, and Adobe Illustrator, Adobe professional, eScribe, social media platforms such as Facebook, Instagram.
• Availability to attend evening or after-hours meetings and to work extended hours on short notice.
• Class “G” driver’s license in good standing and reliable vehicle for use on corporate business.

Please refer the Job description for details