Executive Assistant to the Microsoft Netherlands Senior Leadership Team

at  Microsoft

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us to achieve our mission.

We are seeking an experienced Executive Assistant to provide comprehensive support to multiple leaders within our Microsoft Netherlands Senior Leadership team. The ideal candidate will be highly organized, proactive, and capable of managing a wide range of administrative and executive support-related tasks. This role requires excellent communication skills, the ability to handle sensitive information with discretion, and a strong commitment to helping our leaders achieve their goals.

• This is a 1 year contract position

QUALIFICATIONS

Required/minimum qualifications:

• Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Experience as an Executive Assistant, supporting senior leadership.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations

RESPONSIBILITIES

• Provides strategic calendar management and time planning support for the Senior Leadership team of Microsoft The Netherlands.
• Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
• Strengthens their network (internally and externally) across organizations to enable their team and leader’s work.
• Provides leadership and actively seeks out and participates in the Business Support community.
• Leads team experience activities. Manages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence.
• Leads by example and serves as a role model to Business Support colleagues by maintaining a positive attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations.
• Balances multiple complex projects and timelines end to end while maintaining executional and operational excellence within the division and across business groups.
• Owns expense management including documentation, expense tracking, and policy compliance.
• Partners with executive leaders and Chief of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule.
• Oversees space-management processes and team spaces, cascading space management vision to fellow team members.
• Works with Executive Travel to coordinate travel arrangements for manager(s) and/or group.