Executive Assistant to the Superintendent

at  Ottawa Catholic School Board

COMP 3901593

Why Work With The Ottawa Catholic School Board: The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canada’s capital city, Ottawa ranks among the world’s most desirable cities to call home. We have a small-town feel with a big-city presence with a population of just over a million people.
The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths’ universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students’ lives.
The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to the continuous diversification of ideas.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
Under the direction of the Superintendent, the Executive Assistant coordinates the day-to-day operation of the office by performing a broad range of administrative services and operational support in effort to ensure effective and efficient operation of the department.
We are seeking candidates with strong interpersonal and critical thinking skills and the ability to remain professional at all times while responding to clientele inside and outside of the school board. This role is a great fit for someone who enjoys working on a variety of duties simultaneously, is excited about bringing new ideas and supporting new ideas and initiatives. The successful candidate will be able to learn about the Boards values and work independently as well as with a team. This person will have a strong work ethic demonstrating pride in, and accountability for, the quality of their work.

QUALIFICATIONS OF THE IDEAL CANDIDATE INCLUDE:

Secondary diploma or degree in a related field (Finance, Accounting, Business Administration, Office Administration or similar).
5 years of related experience.
Superior communication, interpersonal and organizational skills with the ability to interact with diverse audiences.
Meticulous attention to detail in handling sensitive information, reports, and data.
Initiative, discretion, confidentiality and good judgment in handling sensitive matters.
Proven time management skills and ability to multitask
Individuals who possess an equivalent combination of education and experience may also be considered.
Any of the following qualifications will be considered an asset:
Proven experience in collaborating with and facilitating community engagements and partnerships with equity-deserving or Indigenous communities.
Knowledge of the Equity, Diversity, and Inclusion Framework and the Indigenous Education Framework specific to the OCSB.
Lived experience as a member of Indigenous or other under-represented communities.
Strong proficiency with applications including, but not limited to, Sparkrock, ATE, Google Suite (Docs, Sheets, Gmail, Slides, Sites, Calendar, etc.), and Excel (including Pivot Tables).
This is a full time (1.0 FTE) permanent position with an annual salary range of $64,893 - $73,339. The anticipated start date of this position will be September 3, 2024. A comprehensive employee benefits and pension package is also provided.
How to Apply - Applicants are required to complete the application form beside the job number and attach a cover letter and resume in pdf format, by 5:00 pm on August 16, 2024.
Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. If selected for an interview, you will receive an email including the interview date/time, google meet link and process details. Incomplete applications will not be considered.
Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at hrstaffing@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.
Information Collection Authorization: In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Protection of Health Information Protection Act. This information is collected under the legal authority of Section 265(1)(d) of the Education Act as amended, and may be used as necessary for some or all of the following principal administrative purposes related to: The Ottawa Catholic School Board’s operation, school programs and educational services, student records, and Ministries of the Government of Ontario. The Board’s ‘Notice of Collection Use and Disclosure’ & the ‘Protection of Privacy Policy’ support document entitled ‘Privacy and Information Management of Personal Information’ may be viewed on the Board’s website at www.ocsb.ca. Please contact your school Principal with questions, and/or the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Phone: 613-224-2222 | info@ocsb.c

Organize, compile and manage information relating to various functions within the department
Track and maintain departmental budget and spending, prepare budget updates/reports and payment requisitions as required
Prepare data for various reports and summaries and complete statistical reports
Assist in the preparation of memos and letters
Attend meetings at the request of the Superintendent, prepare agendas and take meeting minutes
Help to maintain partnerships with internal and external stakeholders
Respond to inquiries and direct to the appropriate person or department as required
Assist in organizing department initiatives, meetings and events such as board and community outreach events, etc.
Contribute to a positive team environment
Facilitating and performing other duties, as assigned by the Superintendent
Working some evenings based on the Superintendent’s portfolio and departmental functions or events