Executive Assistant to the Vice President of Administration/CFO

at  California State University

Job no: 542429
Work type: Staff
Location: Fresno
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Position Description

JOB SUMMARY

The Executive Assistant to the Vice President for Administration and Chief Financial Officer provides executive support to the VPA/CFO and supports strategic initiatives and special projects for the Office of the VPA/CFO and Division of Administration and Finance. This position is responsible for administrative support functions for the California State University, Fresno Athletic Corporation Governing Board including all standing committees.
Work is performed under general direction and general supervision. In the execution of assigned work, the incumbent may be delegated the authority to communicate with other key constituents on behalf of the VPA/CFO.

KEY QUALIFICATIONS

• Knowledge of:
• General knowledge and skills in office administrative support functions, with a foundational knowledge of public administration principles, practices, and methods.
• Computer office systems and ability to use a broad range of technology, systems, and software packages.
• Skill/Ability to:
• Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written and presentation form.
• Administrative work experience involving research, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
• Excellent analytical skills to address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
• Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals.
• Excellent written and verbal communication skills working with audiences throughout various levels of an organization from individual contributors to executive leadership.
• Excellent organizational skills with attention to detail.
• Excellent interpersonal skills with ability to work collaboratively and effectively with a diverse faculty, staff and student population; promote a positive, service oriented collegial work environment; establish and maintain effective working relationships with a variety of individuals.
• Proven experience prioritizing and organizing tasks and projects, including handling multiple priorities.
• Proven experience creating detailed action plans and executing while meeting or exceeding deadlines.
• Proven ability to maintain effective working relationships and effective collaboration with others.
• Proven experience leading special projects and initiatives with university-wide or organizational-wide scope.
• Demonstrated ability to use considerable judgment, integrity and discretion including dealing appropriately with confidential information and sensitive matters.
• Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Expertise in problem solving; researching and analyzing problems with a broad administrative impact; Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize and present information and/or ideas in written or presentation form to management, public groups and/or Governing Boards/Bodies.
• Skilled at performing standard business math, tracking financial data, making projections and recommendations.
  To view the full list of qualifications and job responsibilities, please click the Position Description button above.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited college or university and/or equivalent training and administrative work experience.
• Two years of experience providing high-level administrative support to an Executive, Vice President, or Dean in a large, complex department or organization.
• Preferred Knowledge and Skills:
• Prior experience in providing support to boards and standing committees.
• Advanced knowledge and skill with Microsoft Office and Google Suite; proficient user of business-related email and calendaring.
• Proficiency with online and cloud-based collaboration tools.

DEPARTMENT SUMMARY

The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources.

Please refer the Job description for details