Executive Assistant

at  Transoft Solutions

Do you want to make a difference within the global transportation planning and design community? With offices around the world, Transoft Solutions is an international leader in the development of innovative and highly specialized software for aviation, civil infrastructure, transportation, and operational professionals. Most recently, our exciting predictive analysis technologies are at the forefront in the application of AI to Road Safety. In its 32nd year and with over 50,000 users in 150 countries worldwide, the company’s success is a result of our people, our innovative and highly sought-after products, and the exceptional customer service that we deliver.

ABOUT THE OPPORTUNITY:

We currently have an opening for an experienced Executive Assistant to the CEO, based in Vancouver, B.C. We are looking for a highly organized, proactive and detail-oriented person who can multi-task, handle confidential information with discretion and who is capable of effectively managing administration. This role requires superior communication, problem-solving and attention to detail skills, while maintaining a high level of professionalism.
If you are excited about this opportunity and have the skills, experience and values that align to what we’re looking for, we want to speak with you!
NOTE: This is a hybrid role where you will be expected to work a minimum of 2 days per week in the office.

Specific accountabilities include:

• Providing comprehensive administrative support, including managing and prioritizing the CEO’s calendar; scheduling meetings, appointments and events; coordinating and managing travel arrangements; and preparing expense reports.
• Organizing and coordinating appointments, Board meetings and other engagements, ensuring all details are in place and all deadlines are met.
• Acting as a gatekeeper for the CEO by screening calls and emails, responding as appropriate.
• Drafting communications, reports and presentations, and preparing materials for board meetings and key presentations.
• Arranging global travel plans, including the preparation of detailed itineraries.
• Creating agendas and taking minutes at meetings, distributing these and following-up on any action items.
• Assisting in the development, execution, tracking and reporting of organizational initiatives.
• Conducting research and analysis to help inform the CEO’s decision making.
• Handling sensitive information and communications with the highest level of discretion and professionalism.
• Plan and coordinate events, meetings and team activities, as required.

ABOUT US:

• We offer a flexible working environment that embraces both in-person and remote work;
• We’re committed to providing professional growth and development opportunities;
• We give back to our communities through global initiatives and donations;
• We work hard, but we like to have fun too!
  Salary Range: $85,000 - $100,000 annually + bonus (The actual salary offered will be commensurate with education, experience, and internal equity).
  At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone.
  Candidates must be eligible to work in Canada. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted

Please refer the Job description for details