Executive Assistant Underwater Systems

at  Saab Inc

Want to influence the bigger picture? At Saab, you can realise amazing innovations that keep people and societies safe. Together, we can truly make an impact – and your part matters.
Your Role
Are you a structured, service-oriented, and solution-driven individual who enjoys helping others? Do you want to be a central part of a dynamic and innovative company with opportunities for growth and development? Then the role of Executive Assistant to our Business Unit is perfect for you!
As Executive Assistant, you will provide invaluable support to the Head of Business Unit Underwater System and the BU management team. You will play a key role in keeping things together and ensuring smooth operations. This position involves a wide range of administrative tasks, where you will have the opportunity to work on both ongoing matters and various projects.

Main Responsibilities:

• Provide daily administrative support to the Head of Business Unit and the management team, including coordination, administration, and research
• Organize and coordinate management meetings, visits, and related activities
• Arrange conferences, seminars, and other internal forums
• Assist in the creation of presentations, background materials, and briefing documents
• Handle sensitive information confidentially
• Oversee internal communication through various channels
• Manage multiple projects
• Lead and support other administrators within the Business Unit
• Other administrative tasks such as handling emails, travel planning, and calendar management

Your Profile
We are looking for someone with experience in a similar role, who demonstrates strong judgment, high integrity, and the flexibility to handle various situations. You are a quick, service-oriented thinker who enjoys solving problems and managing multiple tasks at once. Additionally, you are an excellent communicator who thrives in an environment that requires close collaboration with both colleagues and external partners.

To succeed in this role, we believe you are:

• Structured and self-sufficient, with the ability to manage multiple tasks and prioritize effectively
• Proactive, with a strong drive to take initiative and keep things moving forward
• Relationship-building, with a natural ability to foster trust and collaborate effectively
• Organizational and analytical, with a keen eye for detail and the ability to keep track of deadlines

Other Qualifications:

• Excellent communication skills in both Swedish and English, both written and spoken
• Proficient in MS Office and experienced in using administrative tools
• Knowledge of office management and administrative systems
• Discreet, responsible, and trustworthy with sensitive information

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
What you will be a part of
Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive troubleshooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.
Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.
Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 23,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here
At Saab Kockums, you will play a central role in a professional organization, working closely with decision-makers. This is a great opportunity to contribute to the company’s growth while being an integral part of the team. You will be part of a strong internal network of assistants, where you can share experiences and support each other – there’s always someone to turn to!
We also offer a workplace where you will have the chance to take the initiative, grow, and develop within the company.
BU Underwater Systems design, develop and build the coolest unmanned underwater systems on the planet. Always with the mindset of keeping people and society (and seas) safe. With our portfolio of products spanning from state-of-the-art torpedoes, military and commercial ROV´s to autonomous vehicles (and more) - we are a leading player in the domain

Main Responsibilities:

• Provide daily administrative support to the Head of Business Unit and the management team, including coordination, administration, and research
• Organize and coordinate management meetings, visits, and related activities
• Arrange conferences, seminars, and other internal forums
• Assist in the creation of presentations, background materials, and briefing documents
• Handle sensitive information confidentially
• Oversee internal communication through various channels
• Manage multiple projects
• Lead and support other administrators within the Business Unit
• Other administrative tasks such as handling emails, travel planning, and calendar managemen

To succeed in this role, we believe you are:

• Structured and self-sufficient, with the ability to manage multiple tasks and prioritize effectively
• Proactive, with a strong drive to take initiative and keep things moving forward
• Relationship-building, with a natural ability to foster trust and collaborate effectively
• Organizational and analytical, with a keen eye for detail and the ability to keep track of deadline