Executive Assistant

at  UnitingCare

Executive Assistant | The Wesley Hospital
Employment Term: Permanent Part Time Opportunity - 3 days/ week (short day 5 - day week optional)
Location: The Wesley Hospital, Auchenflower
Remuneration: Competitive Salary + Not for Profit Salary Packaging + Employee Benefits
Make a meaningful difference with The Wesley Hospital
We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and make a difference in the lives of others.
An integral part of our team at The Wesley Hospital as a Executive Assistant , you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about.
Your part in The Wesley Hospital team
As the Executive Assistant supporting the Executive Team at The Wesley Hospital, you will provide high level executive and administration support in an efficient, confidential and professional manner.

A diverse role you’ll be accountable for:

• Diary management including internal and external appointments and meeting room bookings
• Travel and accommodation bookings
• Management of committees including agendas, minute taking, committee action items
• Drafting correspondence
• Call screening and management of urgent requests
• Reporting and presentation preparation
• Full management of hospital bursaries
• Coordination of events such as functions and workshops as required
• General/HR administration and office management
• Undertake other duties as required/directed as service needs change or grow
• Provide support to other hospital Executives when required

What makes a difference for us?

Due to the sensitive nature of the hospital environment, the successful applicant will have the ability to maintain a high level of discretion, confidentiality and professionalism at all times, and present with:

• Extensive experience providing executive or senior administration level support
• Must have some previous experience working within a hospital or health care setting
• A flexible and adaptable approach with the ability to self-motivate in an autonomous role
• High level of interpersonal, written and oral communication skills
• Advanced computer skills including accurate typing skills of 80wpm
• High level initiative and negotiating skills
• Excellent administrative skills with accuracy and attention to detail
• Ability to meet deadlines and establish work priorities in a busy, fast paced environment

What makes a difference for you?

The Wesley Hospital is one of Australia’s iconic and largest private not-for-profit hospitals, caring for you for life. From the heart of Brisbane more than 800 Visiting Medical Practitioners and 2,000 staff deliver personalised care through life’s journey for generations of Queenslanders.

• Flexible work arrangements to support work-life balance
• Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum
• Subsidised On-Site Parking
• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, a wellbeing program and employee assistance program
• A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
• 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
• Professional development, through Graduate Certificates, skills development courses, bursaries, grants and partnerships with leading Universities (Hospitals).
• Career development opportunities to challenge yourself, grow and make a meaningful difference.

The Wesley Hospital is proudly part of the UnitingCare family, we’d love you to be too.
At the Wesley Hospital, we offer comprehensive care across a wide range of acute tertiary-level medical and surgical services with a particular focus on cancer care, cardiac care, women’s and children’s care, and complex surgical care. This includes the busiest robotic surgery program and the first Robotic Surgery Centre of Excellence accredited in Australia.
Joining the Wesley Hospital, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.
Start making a difference today
Diversity & Inclusion
Our approach is simple –everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. Learn more about Diversity & Inclusion at UnitingCare: https://www.unitingcareqld.com.au/about-us/who-we-are/diversity-and-inclusion
Safe workplace
We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety

• Diary management including internal and external appointments and meeting room bookings
• Travel and accommodation bookings
• Management of committees including agendas, minute taking, committee action items
• Drafting correspondence
• Call screening and management of urgent requests
• Reporting and presentation preparation
• Full management of hospital bursaries
• Coordination of events such as functions and workshops as required
• General/HR administration and office management
• Undertake other duties as required/directed as service needs change or grow
• Provide support to other hospital Executives when require