Executive Assistant

at  University of Colorado

JOIN OUR TEAM AND MAKE A DIFFERENCE IN HIGHER EDUCATION!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.
By joining our team, you’ll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado’s system administration includes 19 units that provide essential services to CU’s campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.
We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you’re passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration.

POSITION SUMMARY:

The Executive Assistant is responsible for a variety of supporting roles for the Vice President, Compliance and Equity Officer and Administrative Hearing and Compliance Programs Coordinator. This position represents CU System Administration to university constituents and the general community, in a professional and knowledgeable manner. This position requires an understanding of how policies and procedures are implemented in a university-based compliance office, or past experience in a comparable administrative or legal setting. This role will primarily support the Vice President with maintaining schedules and priorities, as well as supporting additional offices and staff by providing office support.
The Executive Assistant reports to the Vice President and is exempt from the State of Colorado Classified Staff System.

PREFERRED QUALIFICATIONS:

• Six (6) years’ experience working in an office setting, as indicated above
• Familiarity with higher education
• Familiarity with University of Colorado
• Familiarity with CU Marketplace, Concur, HCM, CU-SIS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge and understanding of higher education systems and shared governance.
• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal
• Computer skills, including the ability to use Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook) and learn and experiment with new software and systems
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
• Organizational skills, including the ability to set and meet goals,, manage appointments, build schedules, coordinate and facilitate meetings, and make decisions
• Presentation skills, including the ability to collect, evaluate, display, and deliver information to a variety of audiences in a way that is easily understandable
• Ability to manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
• Ability to prioritize work and stay on task when completing special projects and daily assignments
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed
• Ability to self-start and take initiative in completing daily tasks and special projects
• Ability to focus on activities that have the greatest impact on meeting work commitments
• Ability to establish and maintain partnerships with a variety of internal and external constituencies
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages
• Knowledge of office management principles and best practices
• Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details
• Ability to interpret and apply complex rules and regulations
• Ability to handle and maintain sensitive and confidential material
• Ability to be cognizant of and address details

DUTIES & RESPONSIBILITIES:

Duties and responsibilities of the position include, but are not limited to:

Support Vice President

• Maintain the VP’s calendar and schedules appointments, presentations and meetings and assist in document preparation for the VP
• Manage and coordinate communications to and from VP and determine response or referral
• Exercise utmost discretion, diplomacy and professionalism in all matters, especially those involving confidential or sensitive information
• Coordinate and complete all travel arrangements and expense reports on behalf of the VP

Support Hearings Process

• Assist Compliance and Equity Officer and Administrative Hearing Coordinator with hearing tasks as needed
• Serve as backup hearing administrator
• Record retention in database and server files

Office Support/other duties as assigned

• Play an integral role in the successful execution of a variety of special projects by providing support and logistics coordination
• Manage administrative functions, recommending and implementing procedural changes to improve operations.
• Purchasing and procurement of office supplies etc.
• Other duties as assigned

PLEASE ENSURE YOUR RESUME INCLUDES ANY AND ALL RELEVANT EXPERIENCE TO BE ACCURATELY ASSESSED AGAINST THESE QUALIFICATIONS. YOU MUST MEET ALL MINIMUM REQUIREMENTS LISTED AT THE TIME OF APPLICATION TO BE CONSIDERED FOR THIS ROLE.

• Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
• Four (4) years’ experience working in an office setting providing administrative support to a department and/or manager or director
• Experience supporting administrative/executive level staff
• Travel and schedule requirements (if applicable)