Executive Assistant

at  University of Otago

DIVISIONAL SERVICES AND ADMINISTRATION

• Salary + 6.75% superannuation + five weeks’ annual leave.
• Career development.
• Ongoing professional development opportunities.
  About our team/Mō te tīma
  Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential operational management and administrative services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

YOUR SKILLS AND EXPERIENCE/KĀ PŪKEKA ME KĀ WHEAKO

You have proven experience as an EA or in a similar role, ideally within a higher education or large organisational setting.
Forward thinking and committed to collaborative ways of working, you naturally build strong partnerships in an inclusive and diverse work environment.
Highly professional, with excellent organisation and advanced time management skills, you will consistently manage competing tasks, deadlines, and priorities efficiently and effectively.
You value work ethic and thrive in a complex environment that requires sound judgement, discretion, and confidentiality.

We are looking for someone who has:

• Agility, and ability to identify process excellence within executive support.
• Strong written and verbal communication skills, with an eye for detail.
• Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
• A trusted customer service focus and commitment to continuous improvement.
• Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Join a diverse and committed team in this pivotal Executive Assistant (EA) role, supporting the Director of Divisional Services and Administration (DSA).
This position requires someone with excellence in process and judgement to provide sound, timely advice and executive support to the Director, as well as other key stakeholders across the division.
As the right-hand person, the EA manages the office of the Director meeting and event coordination and progressing a variety of administrative functions. They also provide project support on a range of strategic initiatives, encompassing quality improvement, training and development, and induction and onboarding.
Reporting and data analysis is also a focus in this role, assembling, reviewing and summarising statistics and information.