Executive Assistant

at  Volvo Group

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

WE ARE LOOKING FOR YOU!

We are looking for you, who can balance between daily operational tasks and take on the strategic coordination to support us in driving the Digital Delivery agenda, while fostering a strong culture among our teams. This role is for you who are driven by challenges, are curious about the future, and who want to make a difference!
As the Administrative Assistant to our VP & Head of Software Engineering Chapter, you will be a member of the Software Engineering Management Team. Your work is of utmost importance to support the VP & Head of Software Engineering and the Management Team, and to ensure the Software Engineering team of about 1500 people located in 11 countries has the relevant information and the right time. Communication and problem solving is a central part of this role, as we work in a dynamic and fast-paced environment! This position is based in Sweden .

As an Administrative Assistant, you will be responsible for, among other things, the following elements:

• Management of calendar, email and travel for the VP & Head of Software Engineering
• Agenda and note taking in Management Team meetings, and other key meetings
• Management of the Software Engineering function calendar rhythm
• Coordination, booking and invitations to meetings, and preparation of agendas
• Management and creation of communication material across the Software Engineering function e.g., presentations and newsletters
• Collaboration with assistants and key stakeholders across the Volvo Group
• Continuous overview and management of activities

Communicative ability is the essence of your work, and you need to be good at formulating yourself in both speech and writing in English. This is a role for you that is efficient and accurate in your work, understands the importance of handling confidential information and is both service- and solution-oriented. There is often a lot going on and you should therefore be able to handle several tasks at the same time!
We are looking for you, who is passionate to work with a globally distributed team of software engineers, has previous experience working in a digital and IT environment, can prioritize structure, and act as a gatekeeper to simplify everyday life. Do you like to work independently and take your own initiatives in your work but at the same time can work closely with the person you support you have found the right job!

WHO WE ARE AND WHAT WE BELIEVE IN

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.
Group Digital & IT is the hub for digital development within Volvo Group. Imagine yourself working with cutting-edge technologies in a global team, represented in more than 30 countries. We are dedicated to leading the way of tomorrow’s transport solutions, guided by a strong customer mindset and high level of curiosity, both as individuals and as a team. Here, you will thrive in your career in an environment where your voice is heard and your ideas matter

• Management of calendar, email and travel for the VP & Head of Software Engineering
• Agenda and note taking in Management Team meetings, and other key meetings
• Management of the Software Engineering function calendar rhythm
• Coordination, booking and invitations to meetings, and preparation of agendas
• Management and creation of communication material across the Software Engineering function e.g., presentations and newsletters
• Collaboration with assistants and key stakeholders across the Volvo Group
• Continuous overview and management of activitie