Executive Assistant

at  Wawanesa Insurance

Date: Sep 24, 2024
Location: Winnipeg, MB (Hybrid), CA
Company: Wawanesa Insurance
Job ID: 8594
Working Business Language: English
Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.
The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $55, 000 - $65, 000. Candidates with salary expectations outside of the range are still encouraged to apply.

ABOUT US

At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Winnipeg, MB
The Wawanesa Mutual Insurance Company (“Wawanesa Mutual”), founded in 1896, is one of Canada’s largest mutual insurers, with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life, which provides life insurance products and services throughout Canada, and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than 1.7 million members in Canada, and we are home to more than 3,600 employees distributed across the Canadian regions and communities where we operate. We give back to organizations that strengthen communities, donating more than $3.5 million annually to charitable organizations, including over $2 million annually in support of people on the front lines of climate change. To learn more visit wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

QUALIFICATIONS

• 3-5 years of professional administrative experience
• Manage and optimize the calendars of multiple busy executives, ensuring seamless scheduling, prioritization of meetings, and efficient time allocation to enhance productivity and support strategic objectives.
• Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience
• Advanced MS Office skills, Word, Excel, and PowerPoint
• Excellent attention to detail
• Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders
• Strong organizational skills including the ability to multi-task and prioritize/re-prioritize
• Strong communications skills, both oral and written
• Familiarity in the Property and Casualty/Life insurance industry is considered an assetProperty Management Experience is considered an asset
• 
  Wawanesa is proud to be one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!

• Manages VP’s calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines.
• Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources
• Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.
• Maintains guidelines, reports and documents within a records management library.
• Records, transcribes and distributes minutes of meetings, as well as follows up on any action items.
• Organizes and prepares department invoices for payment,
• Assist with travel and conference arrangements as requested.
• Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries
• Provides staff of the department additional coordination and administration on large projects as requested
• Performs other duties as assigned