Executive Assistant - West Parry Sound Ontario Health Team

at  West Parry Sound Health Centre

(THE OHT IS OPEN TO DISCUSSING POTENTIAL SECONDMENT AGREEMENTS FOR THIS CONTRACT)

Located on the coast of beautiful Georgian Bay, the West Parry Sound Ontario Health Team (WPS OHT) offers the best that both nature and technology can offer. We provide services along the coast of Georgian Bay and live in one of Canada’s top outdoor adventure destinations. You can get from desk to dock in 10 minutes!
Ontario Health Teams are a Ministry-approved collaborative health service made up of provider organizations including primary care, hospice/palliative care, long term care, home and community care, mental health and addiction services, acute care, and other community-based services that are collectively dedicated to equitable improvement of population health and seeking better and more efficient ways to receive and deliver care and services.
The WPS OHT is seeking a dedicated and organized Executive Assistant to provide vital administrative and operational support to the Executive Director, Collaborative Council, and operational committees. This role is essential to the smooth functioning of WPS OHT’s daily operations and collaborative efforts, ensuring efficient scheduling, effective communications, and the successful management of strategic partnerships. The ideal candidate will have strong organizational and communication skills, with the ability to manage competing priorities and foster seamless collaboration among healthcare and community partners.

KNOWLEDGE & SKILL:

• Exceptional written and verbal communication skills, capable of engaging diverse audiences and fostering positive relationships.
• Highly organized, with the ability to manage multiple priorities, track details, and ensure deadlines are met.
• Demonstrated discretion in handling sensitive information.
• Ability to monitor projects, track action items, and ensure timely completion.
• Positive attitude, collaborative, and able to work effectively with diverse stakeholders across all levels.

QUALIFIED APPLICANTS:

Please submit a resume with a cover letter by December 1, 2024, quoting OHT 2024-02 to:

• Manage scheduling, coordinate meetings, and prepare agendas, reports, and presentations for the Executive Director and Collaborative Council, keeping senior leadership organized and aligned with strategic priorities.
• Oversee day-to-day operations, including scheduling, payroll input, special projects, and resource management. Track project timelines and progress to ensure timely delivery of initiatives.
• Facilitate scheduling and meeting coordination for operations-level committees, including documentation of discussions, decisions, and action items to support effective committee function.
• Serve as a communication hub, coordinating information flow between the Executive Director, Collaborative Council, and stakeholders, enhancing transparency and relationship-building.
• Assist in managing contracts and vendor relationships, ensuring agreements align with WPS OHT’s needs and resources.
• Organize, maintain, and report data relevant to team activities, providing insights that support data-driven decision-making and continuous improvement in collaboration with members of the team.
• Support projects of the Communication and Engagement Lead.