Executive Assistant

at  Westpac

• Melbourne location with hybrid working arrangements
• Supporting two senior leaders in Private WealthBe part of a vibrant and growing business

HOW DO I APPLY?

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At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply . If you have questions about the recruitment process, please email talentacquisition@westpac.com.au .

Day to day responsibilities will include:

• Diary management, including coordination of all meetings/conferences and preparation of agendas, documents and presentation material.
• Coordination of team and external guest meetings including managing invite lists, meeting rooms, set-up and materials.
• Coordination of leadership team key meetings, including the preparation of agendas and presentation material as required.
• Coordination of team events, functions, training and conferences including distribution of invitations, collating replies, liaising with venue and catering staff etc.
• Ensure all mandatory training across teams is complete.
• Initiate and coordinate staff movements (including documentation technology set-ups, security access and stakeholder liaison for new entrants, transfers, separations and desk moves.
• Facilitate the onboarding and induction process for new starters within the team.
• Collation of documents/packs to support meetings on a daily basis.
• Managing and coordinating annual leave plans across teams and job families.
• Act as the primary point of contact for all other administrative roles within private wealth and with other major stakeholders.
• Updating and managing Knowledge Management tools such as team intranet and SharePoint sites

In order to be successful in the role you will be able to demonstrate:

• Prior experience in an Executive Assistant role supporting senior/executive leaders (ideally from financial services background)
• Exemplary Office 365 (Word, PowerPoint, Excel and OneNote)
• Excellent communication skills
• Ability to self-manage, work autonomously and with the ability to make decisions
• Strong planning and organisational skills and the ability to manage multiple tasks at any given time
• Ability to liaise with staff and clients at all levels and the gravitas to hold senior stakeholders to account.
• A working style that is team oriented and flexibl