Executive Assistant

at  Westpac Group

• Sydney CBD location
• Supporting the Chief Operating Officer for Commercial Bank and National General Manager of Strategy and Experience
• Permanent Full Time opportunity

HOW DO I APPLY?

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At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email talentacquisition@westpac.com.au

Day to day responsibilities will include:

• Diary management, including coordination of all meetings/conferences.
• Coordination of leadership team and external guest meetings including managing invite lists, meeting rooms, set-up, and materials.
• Coordination of team events, functions, training, and conferences including distribution of invitations, collating replies, liaising with venue and catering providers
• Corporate credit card reconciliation, reviews and approval
• Invoice payments and expense management
• Stationery and supplies purchasing
• Event management for corporate suite hospitality, inhouse customer lunch series and other adhoc events
• Support for major sponsorship and foundation events
• Executive floor management
• Ensure all mandatory training is complete.
• Collation of documents/packs to support meetings as required.
• Act as the primary point of contact for all other administrative roles within Commercial Banking, major stakeholders, and customer

In order to be successful in the role you will be able to demonstrate:

• Prior experience in an Executive Assistant role supporting senior/executive leaders
• Excellent written and verbal communication skills
• Ability to self-manage, work autonomously and with the ability to make decisions
• Strong planning and organisational skills and the ability to manage multiple tasks at any given time
• Ability to liaise with staff and clients at all levels and the gravitas to hold senior stakeholders to account.
• A working style that is team oriented and flexible
• Office 365 (Word, PowerPoint, Excel