Executive Assistant

at  Wise May

SKILLS:

• The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
• Flexible as regards to time and duties
• Flexibility towards new technologies and changes in working practices
• Ability to interact with people at all levels
• Experience of working in a fast-paced environment with multiple priorities
• Good attention to detail. Accurate and thorough
• Excellent verbal and written communication and interpersonal skills
• Strong and consistent administrative and organisational skills
• A team player who is confident sharing information across a broader team
• Excellent IT skills with fast and accurate typing
• Consistency
• Ability to stay calm under pressure
• Sensitivity and discretion handling employee and business data and information

• Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external
• Coordinate logistics for meetings, including preparing agendas and minutes
• Manage administration of meetings, including collation of documentation required
• Arrange conference calls, meetings, lunches and dinners
• Handle confidential documents and communications with discretion
• Providing general typing or document work as required
• Manage electronic filing systems with occasional use of the firm’s practice management system
• Facilitate smooth communication between internal departments and members of senior management team
• Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
• Liaise with clients and business guests with professionalism and courtesy
• Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering