Executive Assistant with Spanish or Italian knowledge

at  OnHires

READY TO SUPPORT VISIONARY LEADERSHIP IN A FAST-PACED, INNOVATIVE ENVIRONMENT?

We’re pioneering the future of work through strategic initiatives and transformative leadership. We are looking for a dedicated and highly organized Executive Assistant to support our CEO and management team. This role is ideal for an adaptable, proactive individual with strong multilingual skills who can provide seamless support to our executives, ensuring smooth communication, effective scheduling, and efficient handling of both professional and personal engagements.
If you’re an experienced administrative professional passionate about supporting executive leadership and maintaining high standards of confidentiality and efficiency, we’d love to hear from you!

EXPERIENCE: 5+ YEARS OF EXECUTIVE SUPPORT EXPERIENCE, IDEALLY WITHIN A FAST-PACED CORPORATE ENVIRONMENT, WITH PRIOR EXPERIENCE SUPPORTING C-SUITE EXECUTIVES.

• Education: Bachelor’s degree preferred; additional certifications in administrative support or project management are an advantage.
• Multilingual Skills: Proficiency in English is required, with additional language skills highly valued.
• Organizational Excellence: Exceptional time management and organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Communication Skills: Strong written and verbal communication skills in multiple languages, with an emphasis on professionalism and clarity.
• Technical Proficiency: Proficiency in MS Office, Google Workspace, and other productivity tools; comfortable with new technology platforms.
• Discretion & Integrity: High level of discretion in handling sensitive information, with a commitment to ethical conduct.
• Adaptability: Comfortable working in a dynamic environment with changing priorities; proactive, self-motivated, and detail-oriented.

• Executive Support: Provide high-level administrative assistance, including managing appointments, coordinating meetings, and handling travel arrangements for the CEO and management team.
• Liaison Role: Act as a point of contact between the management team and internal/external stakeholders, ensuring clear communication, timely follow-ups, and effective relationship management.
• Correspondence Management: Screen, prioritize, and handle incoming calls, emails, and correspondence on behalf of the management team, responding or redirecting as appropriate.
• Engagement Coordination: Organize and coordinate both professional and personal engagements, including meetings, events, and social commitments, with meticulous attention to detail.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism, safeguarding all proprietary and personal data.
• Document Preparation & Translation: Prepare, review, and translate documents and presentations in English, and a second language as needed, ensuring accuracy and professionalism.
• Travel & Accommodation Arrangements: Book tickets, reserve accommodations, and manage relationships with hotels and service providers to ensure a seamless experience for the management team during travel.
• Research & Reporting: Assist with research, reporting, and special projects, providing analysis and administrative support as required.
• Personal Task Coordination: Help coordinate personal tasks and requirements to optimize the management team’s time and enhance productivity.