Executive Assistant, Worldwide Theatrical Marketing Partnerships

at  Paramount Pictures

BASIC QUALIFICATIONS:

• Bachelor’s Degree
• 1+ years equivalent work experience, preferably with entertainment and/or international background. Knowledge of foreign languages is a major plus.

ADDITIONAL QUALIFICATIONS:

• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management
• Familiar with a variety of industry concepts and theatrical properties
• Excellent organizational skills and attention to detail
• Ability to multi-task, prioritize and manage time efficiently to meet deadlines
• Self-motivated, pro-active, resourceful, solutions oriented problem solver
• Ability to work well and be flexible in various challenging environments including timely and high-pressure situations
• Driven self-starter who can identify and troubleshoot supervisor needs
• Highly Proficient with MS software including Word, Excel & PowerPoint, Zoom. Familiarity with other video/audio call software -Google Meet, Microsoft Teams.
• Keen interest in film, brand marketing and deal-making a plus
  Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

• Manage SVP’s heavy daily global calendar and schedule/coordinate meetings and appointments
• Arrange meetings and conferences handling logistics from securing conference rooms, arranging catering and welcome boards, issuing meeting invitations to preparing NDAs, presentations, agendas, and recaps for meetings as required
• Perform administrative duties including creating, maintaining and organizing documents
• Arrange detailed international travel plans and itineraries and compile travel documentation and expense reports
• Prepare reports and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., distribution/contacts lists, promotional timelines, status reports, etc.).
• Answer phones, print materials, route incoming and outgoing mail including arranging international shipments
• Manage merchandise inventory/storages and assist in the development of promotional merchandise items
• Assist in coordinating logistics, organizing meetings, etc. for conferences and trade shows
• Help coordinate participation in film premieres, such as managing invites, attendees and assisting with on-site logistics as needed
• Manage development and distribution of promotional mailers
• Research duties, including tracking competitive landscape and designing and managing global brand newsletters for key stakeholders
• Liaise with internal departments and external entities