Executive Assistant

at  ZEISS Group

Job Description
Organize and maintain executives’ calendars, scheduling meetings and appointments.
Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence.
Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
Ensure all necessary materials are available for meetings.
Assist in compiling management reports
Plan and coordinate travel itineraries, including flights, accommodations, and transportation.
Assist in the planning and execution of projects, providing administrative support as needed.
Prepare, edit, and manage documents, reports, and presentations.
Ensure confidentiality and security of sensitive information.
Office Management: Oversee office supplies, equipment, and facilities management.
Liaise with vendors and service providers. Conduct research and compile data to support decision-making processes.
Build and maintain relationships with stakeholders, clients, and team members. Carrying out any reasonable tasks requested by management (ad hoc duties).
Job Requirements
Education / |Professional Certification
Bachelor’s degree in business administration, Management, or a related field preferred.
Experience
Minimum of 2-5 years of experience in an administrative support role, preferably as an executive assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
familiarity with project management tools and software.
Knowledge / Skills / Other characteristics
Excellent written and verbal communication skills.
Flexible in terms of working hours.
Accuracy and attention to detail.
Good Interpersonal, problem solving and organizational skills.
Positive attitude and team player.
Ability to work independently without any supervision.
Ability to multitask and prioritize tasks.
Your ZEISS Recruiting Team:
Maite Nomthandaso Nakana, Thema Peggy Masog

Please refer the Job description for details