Executive Assistants / Secretaries

at  Emirates Talent Solution

JOB DESCRIPTION: EXECUTIVE ASSISTANTS / SECRETARIES - SIGNAGE & OUTDOOR MEDIA CO.

Position: Executive Assistant / Secretary
Industry: Signage & Outdoor Media Advertising Co.
Location: Dubai, UAE
Email: cv@emiratestalentsolution.com
Employment Type: Full-time

JOB OVERVIEW:

Emirates Talent Solution is looking for a proactive and highly organized Executive Assistant / Secretary to support senior management in a leading company within the Signage & Outdoor Media industry. The ideal candidate will have excellent communication skills, a strong background in administrative support, and the ability to manage multiple tasks efficiently in a fast-paced environment.

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience in Business Administration, Secretarial Studies, or a related field.
• Minimum of 5-7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English; knowledge of Arabic is a plus.
• Ability to work independently and prioritize tasks effectively.
• High level of professionalism and attention to detail.
• Experience in the signage and outdoor media industry is an advantage.

• Administrative Support:
• Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and documents as required.
• Organize and maintain files, records, and office systems.
• Communication & Coordination:
• Act as the first point of contact for internal and external stakeholders, managing communication on behalf of senior management.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Facilitate communication between departments and ensure smooth information flow.
• Meeting & Event Management:
• Plan, organize, and coordinate meetings, conferences, and company events.
• Prepare agendas, take minutes, and follow up on action items.
• Ensure all necessary materials and arrangements are prepared for meetings.
• Confidentiality & Discretion:
• Handle sensitive and confidential information with the utmost discretion.
• Manage confidential files and ensure data security.
• Office Management:
• Oversee office supplies and equipment management.
• Assist in the implementation of office policies and procedures.
• Support the HR department with onboarding and administrative tasks as needed.