Executive Director

at  Etherio Group

Note: We will only consider candidates with hospitality experience with proven success in one or more functional areas: administration, hospitality experience, and team collaboration

MINIMUM AND PREFEREED QUALIFICATIONS

• Bachelor’s degree
• Advanced degree and/or Certified Association Executive (CAE) highly preferred
• Association Management experience: 5 years or more preferred
• Medical or dental experience: 5 years or more highly preferred
• Strong strategic planning skills, including program development and project leadership experience
• Demonstrate a sincere and inherent curiosity for the associations mission
• Strategic thinker, receptive to new ideas and opportunities, with the ability to drive results
• Hands-on budget management skills, including budget preparation, analysis, decision-making, and reporting
• Marketing experience with keeping and attracting new members in non-profit organizations
• Fundraising and grant management skills and experience preferred
• Excellent oral and written communication and interpersonal skills including presentation skills and networking
• Experience with association management software preferred

WORKPLACE LOCATION REQUIREMENTS

• We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.

TRAVEL REQUIREMENTS

• Ability to travel at most 25%

SCHEDULING REQUIREMENTS

• While typically normal business hour work day, this position requires some flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs during busy time periods.

ESSENTIAL FUNCTIONS

• Manage the overall operations of the association including governance, tax filings, legal requirements, budget oversight, strategic planning, and development and execution of their business plans.
• Effectively manage staff resources to remain within contracted scope of services.
• Manages and/or mentor staff assigned to that client(s) which includes providing feedback, reviewing performance, directing work, delegating and motivating.
• Report on key metrics including financial performance, membership, sponsorship, and engagement.
• Schedule, prepare for and support Executive and Board of Trustees meetings.
• Assure the organization and its mission, programs, products, and services are consistently presented with a strong, positive image to relevant stakeholders and the public.
• Oversee the design, branding, marketing, promotion, delivery and quality of programs, products, and services.
• Oversee membership marketing, services and benefits to enhance member and partner experiences.
• Assist with developing and executing program, product and service strategies for the organization.
• Develop and execute sponsorship sales to achieve budgeted revenue targets.
• Monitors changing conditions related to the profession to enable AAOM to provide leadership in developing and communicating programs and resources.
• Maintains strategic partnerships and represents AAOM at national events and conferences. Serve as liaison to the American Board of Oral Medicine
• Leads grant proposal development and submission, prepares and organizes grant submission materials, and monitors grant execution.
• Oversees deliverables for reporting requirements for grants and government contracts.
• Coordinate volunteers and the management team to manage all aspects of the organization’s annual conference, webinars, web-based and e-learning initiatives, and other events.
• In partnership with the management team, work with and support all committee chairs to set and achieve goals. Support volunteers in their various roles and coordinate succession planning at all levels.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain either in a stationary position most of the time (such as when working in the office), while also being able to stand and/or move for the majority of the time (such as when executing events onsite).
• Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
• Frequently moves inside the office to access file cabinets, office machinery, etc.
• Need to adapt in various physical settings (for example, conference centers, indoor and outdoor spaces).
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently required to use hands or fingers, handle or feel objects, tools, machinery, and computers.
• Frequently communicates with others and must be able to exchange accurate information in these situations.
• Frequently operates a computer and other electronic equipment.
• The noise level in the office work environment is usually low to moderate, while event environments may be moderate to noisy