Executive Director

at  Ina Grafton Gage Home

Ina Grafton Gage Home
Bell Estate Road, Scarborough, Ontario M1L 0E2
Are you an individual that has a passion for making a difference?
At Ina Grafton Gage Home, we are passionate about providing compassionate care for families’ loved ones, where the residents of our home come before anything else. This philosophy can be seen in every aspect and level of our home. We are seeking a candidate that shares our mission, vision and values.
MISSION STATEMENT- Everyone we serve will experience life to the fullest with the highest quality of service and compassionate care.
VISION- A premier and innovative home that promotes a high quality person centered environment throughout the continuum of care.
VALUES- Teamwork, Excellence, Compassion, Knowledge
The Executive Director reports to the Vice President of Operations or designate and is expected to manage the efficient use of human, physical and financial resources to maintain a high-quality care for residents. The Executive Director carries the ultimate responsibility for the daily operations of the home and resident care and is the home’s official spokesperson at all times. Oversees all activities related to developing, implementing, maintaining and monitoring the Home’s privacy policies and procedures in compliance with the applicable legislation and industry standards. Acts as a key strategic partner to the Home, balancing risk mitigation and privacy compliance with addressing and meeting business needs. As the Privacy Officer for the Home, your name and work contact information is communicated within the Home and made available to the public.

THE QUALIFICATIONS NEEDED TO JOIN OUR FAMILY ARE AS FOLLOWS:

• Education: A post-secondary diploma in health or social services (minimum two years) or equivalent education in a related field.
• Long-Term Care Administration: Completion or current enrollment in a recognized long-term care administration or management program (minimum 100 hours of instruction).
• Experience: 3-5 years of managerial or supervisory experience within the health or social services sector, specifically in long-term care; previous experience as an Administrator in a long-term care home is strongly preferred.
• Proven Leadership: Demonstrated leadership and communication skills with a successful track record of managing teams and driving operational excellence in long-term care settings.
• Regulatory Compliance: Expertise in managing compliance with long-term care regulations, including a deep understanding of industry standards and best practices.
• Financial Acumen: Knowledge of basic accounting principles and experience with budgeting and financial oversight.
• Technology Proficiency: Experience with electronic health records and working knowledge of computer applications, data management, and information systems.
• Privacy and Legislation Knowledge: Strong understanding of privacy legislation, particularly the Personal Health Information Protection Act (PHIPA), and other applicable regulations to ensure compliance with current standards.
• HR and Labour Relations: Familiarity with labour relations, including interpreting collective agreements and managing employee relations issues.
• Complex Project Management: Proven experience in managing complex projects, balancing multiple priorities, and driving continuous improvement.
• High Emotional Intelligence: Demonstrates the ability to foster positive interactions, address individual needs, and turn routine tasks into meaningful engagement opportunities.
• Commitment to Compliance: Ability to meet all legal requirements while promoting individuals’ rights and mitigating risk.
• Professional Attributes: Excellent written communication skills, a positive attitude, and a collaborative approach to leadership.
• Background Checks: Must provide a complete and current Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one.
• Health Requirements: Must submit documented results of TB testing (within the last six months or within 14 days of hire) or a chest X-ray (within the last year), as per Public Health requirements.
• References: Two supervisory references required.
• COVID-19: Vaccination is a condition of employment.

EDUCATION

Preferred

• Post Secondary Diploma or better in Social Services

SKILLS

Preferred

• Knowledge of Basic Accounting
• Administrator Experience in LTC
• Person-centered approach
• Written Communication
• Verbal Communication
• Knowledge of Computer Applications
• Interpret/Communicate Compliance Requirements
• Electronic Health Records
• Understand Information Practices
• Labour Relations Experience
• Leadership Skills
• Managerial Experience in LTC
• Experience in Managing Projects
• Knowledge of PHIPA
• Positive Mindset
• Knowledge of Privacy Practices, Trends etc.

• Collaborate with senior management, the Board of Directors, and stakeholders to develop and review the Home’s mission, vision, and values, setting annual goals and objectives aligned with strategic priorities.
• Communicate strategic directions clearly and concisely, driving organizational success while prioritizing resident-centered care.
• Leads and actively engages in the development of special programs, using an interdisciplinary and collaborative approach with stakeholders and partner organizations.
• Ensures compliance with industry standards and promotes a culture of continuous improvement.
• Exhibits flexible leadership, prioritizing individual needs while fostering a supportive and responsive team environment, ensuring that organizational goals and work requirements are consistently met.
• Provides guidance, direction and supervision to the Home.
• Assists and develops corporate policies and procedures.
• Assists the Home in maintaining compliance with all applicable statutes, regulations, and government requirements.
• Provides guidance and support to Department Heads in interpreting collective agreements and addressing labour issues, including discipline, mediation, and arbitration.
• Demonstrates commitment to and skills in the person-centered approach.
• Supports the recruitment and hiring of Department Heads and other key leadership staff.
• Oversees the recruitment, hiring, and performance management of employees, including conducting probationary and annual reviews for the Director of Care and Department Heads.
• Provides regular guidance to Department Heads on HR, risk management, resident care, legal, fiscal, and operational issues.
• Strives to promote a collaborative and inclusive culture where staff and residents work together to enhance care quality
• Assists with marketing and public relations.
• Actively participates in various external committees and engages in local advocacy, building networks with community organizations to enhance the home’s presence and influence.
• Collaborates with external partners and advocacy groups, such as OLTCA and AdvantAge Ontario, to influence decision-making and promote policy direction in the long-term care sector.
• Engages with key bodies, including the Ministry of Long-Term Care and Ontario Health, providing input on standards, new programs, and initiatives to keep the Home at the forefront of sector developments.
• Responsible for the managing of the Home’s operating budget, providing operational insights, collaborating with Operations and Management Team to ensure accuracy and alignment with organizational goals.
• Provide regular feedback on departmental and Home budget, collaborating with relevant teams to assess performance, identify areas for improvement, and recommend adjustments to enhance financial efficiency and support strategic objectives.
• Works with the department heads to review monthly financial variances.
• Manages the capital budgets for the Home and collaborates with the Vice-President of Operations to decide on capital priorities for the fiscal year.
• Monitors the monthly expenditures.
• Provides leadership on new funding initiatives and input into how funds need to be spent/allocated for the Home.
• Monitors the continuous quality improvement program and provides feedback to the senior management team on areas of risk and outcomes.
• Identifies potential liability issues and collaborates with staff to minimize risk
• Reviews all workplace incident investigations and corrective measures
• Oversees the development, implementation, and maintenance of privacy policies, procedures and programs in coordination with the Senior Leadership Team and the Privacy Steering Committee.
• Other duties as assigned and or indicated in the Job Task Inventory