Executive Manager to the CEO

at  Faris Team

Job Title: Executive Manager to the CEO
Company: Faris Capital Partners and The Faris Team
Location: Remote but the right candidate will live in the Toronto metro area
About Us:
Faris Capital Partners specializes in helping Canadian accredited investors strategically invest in U.S. apartment buildings, offering a structure that helps avoid dual taxation. With a leadership team that includes the #1 real estate agent in Canada, The Faris Team, and the former head of the largest real estate team in the U.S., we are industry leaders dedicated to excellence, innovation, and delivering exceptional results for our clients. We are seeking a seasoned Executive Manager to support our CEO in optimizing operations and enhancing strategic initiatives.
Position Overview:
The Executive Manager to the CEO at Faris Capital Partners and Faris Team plays a pivotal role in ensuring the CEO can focus on high-priority tasks by taking ownership of essential executive activities. The ideal candidate will have a minimum of 3 years of experience in an executive management role and a strong background in project coordination, calendar and email management, and financial oversight. Your role will involve assisting the CEO at both Faris Capital Partners and The Faris Team.

Key Responsibilities:

• Calendar & Email Management: Efficiently organize and prioritize the CEO’s schedule, ensuring all appointments, meetings, and communications are streamlined.
• Project Coordination: Oversee key projects for the CEO from initiation to completion, ensuring deadlines and objectives are met while maintaining budgetary controls.
• Financial Management: Assist with personal budgeting, banking, and financial tracking for the CEO, ensuring all financial documentation and requests are handled promptly and accurately.
• Communication Handling: Manage all forms of communication, ensuring timely responses and drafting executive summaries for non-urgent matters.
• Meeting Preparation: Arrange logistics for meetings, including preparing necessary materials and distributing meeting minutes post-meeting.
• Stakeholder Liaison: Serve as the primary contact between the CEO and both internal and external stakeholders, ensuring efficient and effective interactions.

Key Results Areas:

• Efficiency Improvement: Optimize the CEO’s schedule and workflows to maximize productivity.
• Communication Enhancement: Ensure clear and effective communication between the CEO and all stakeholders.
• Strategic Support: Provide comprehensive support in strategic initiatives and ensure all team members meet their commitments.

Skills & Qualifications:

• Minimum 3 years of experience in an executive manager role.
• Exceptional organizational, communication, and time management skills.
• High level of discretion and confidentiality.
• Strong project management and problem-solving abilities.
• Proficiency with office software (Google Apps, HubSpot, Microsoft 365) and digital tools.
• A proactive, adaptable, and detail-oriented mindset.

Attributes:

• Professionalism, confidentiality, and dependability.
• Ability to manage stress and work under pressure.
• Empathy, resilience, and commitment to excellence.
• Available on nights and weekends from time to time as needed by the CEO.

Why Join Us:
At Faris Capital Partners, you’ll be joining a team of industry leaders who are committed to innovation, growth, and achieving the highest standards in real estate investment. We offer a dynamic work environment where your contributions directly impact our success. Our core values are a genuine love of people, making wise choices, first class service, operational excellence, and speed of execution. If these values resonate with you and if you’re passionate about executive management and thrive in a fast-paced, high-stakes environment, we’d love to hear from you.
How to Apply:
Interested candidates are invited to submit their resume, a cover letter detailing their experience and why they are the ideal fit for this role.
Faris Capital Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• Calendar & Email Management: Efficiently organize and prioritize the CEO’s schedule, ensuring all appointments, meetings, and communications are streamlined.
• Project Coordination: Oversee key projects for the CEO from initiation to completion, ensuring deadlines and objectives are met while maintaining budgetary controls.
• Financial Management: Assist with personal budgeting, banking, and financial tracking for the CEO, ensuring all financial documentation and requests are handled promptly and accurately.
• Communication Handling: Manage all forms of communication, ensuring timely responses and drafting executive summaries for non-urgent matters.
• Meeting Preparation: Arrange logistics for meetings, including preparing necessary materials and distributing meeting minutes post-meeting.
• Stakeholder Liaison: Serve as the primary contact between the CEO and both internal and external stakeholders, ensuring efficient and effective interactions