Executive Office Administrator

at  Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Company is looking for an Executive Office Administrator (EOA) based out of Ridley Park, PA; Seattle, WA; and Berkeley, MO. This position will support the Vice President of Supply Chain Systems under Information Technology & Data Analytics (IT&DA), and a few other executives within the organization.
The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements and expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing. The desired candidate must have strong interpersonal, organizational, collaborative, and time management skills.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience managing executive schedules and calendars using Microsoft Outlook
• 5+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Bachelor’s degree or higher
• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience in a role which required strong interpersonal and communication skills
• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution
• Experience using collaboration tools (e.g., Microsoft Teams)
• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly
• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication

TYPICAL EDUCATION & EXPERIENCE:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years’ related work, Bachelor+2 years’ related work, etc.)

• Prioritizes and schedules senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Plans and implements logistics for senior executive-level internal and external events
• Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement
• Processes and screens incoming and outgoing communications to ensure proper dissemination of information
• Communicates a wide variety of information with multiple audiences, both verbally and in writing
• Tracks and maintains information relevant to organizational operations and schedules
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provides guidance to less experienced employees