Executive & Office Operations Assistant [Part-Time]

at  Aptoide

WHO WE ARE

Aptoide is the fastest growing Android App Store and distribution platform in the world, with over 500 million users and 1 million apps. With a multicultural team spread from Portugal to Singapore and China, we work with end-users, Developers, OEMs and Telecoms.
Our mission is to bring back the freedom of choice to the apps world, shaping the future of app economy by creating unmatched value for developers and users globally. The way you play? the way you get your apps? We’re making everything easier and better for you!
We are also aware that our success is dependent on our Aptoiders success! That’s why we are proud to be a tech company who enjoys to set people as a core priority. Our Aptoiders’ Talents and Skills are the algorithm of our whole success. This is where you can come in!

WHO YOU ARE

We are looking for a proactive and organized [Part-time] Executive & Office Operations Assistant to provide support across several areas, including Executive assistance, People & Culture, Finance, and Office management. This role will help ensure efficient day-to-day operations and support across the company. You will be reporting directly to our Lead of Workplace.

• Support for Executive needs, organizing executive travels and events, as well as managing documentation and administrative tasks.
• On the Office Management area, support ensuring a good office maintenance, also managing supplies and service providers.
• On the Finance area, support handling payments to vendors, employees, and external partners, also assisting in processing expenses and financial documentation.
• On the People & Culture area, assist on HR Operations tasks, with employees’ onboarding and offboarding, documentation management, and benefits enrolment, also supporting for payroll alignment and service payments to consultants across different locations.
• Help to plan and execute Employee Lifecycle Rewards, Company Events and Team Activities logistics, according to People & Culture Engagement analysis and orientation, with collaborative planning.
• Provide general administrative support to employees, including People & Culture and Finance-related inquiries.
• Assist with logistics for external events and company programs.