Executive Officer - Office of the CFO

at  Queensland Fire and Emergency Services

About us
The Queensland Fire Department (QFD) provides fire prevention, preparedness and response services to fire in the built and landscape environments, as well as scientific and specialist capabilities to Queensland communities. The QFD provides a multi-hazard emergency response, including road crash rescue, bushfire, hazardous material, technical and vertical rescue, severe weather incidents, remote and swiftwater rescue, and provides a number of functions supporting community safety outcomes.
The department encompasses Queensland Fire and Rescue (QFR), Rural Fire Service Queensland (RFSQ), as well as the broader department which work together to pre-empt, prevent, mitigate and manage the consequences of fires and other emergencies on Queensland communities and support our large volunteer membership across the state.
The QFD is an organisation that is focused on reframing the department’s relationship with Aboriginal and Torres Strait Islander peoples, communities, and organisations through the Path to Treaty, Closing the Gap and building our cultural capability.
Purpose of the role
The Executive Officer role is responsible for providing high level confidential executive support to the divisional Assistant Commissioner or Executive Director, QFD to ensure the responsibilities and statutory obligations are achieved.
You will be responsible for leading and managing work programs, providing support to the staff of the directorate as well as ensuring the smooth operation of the divisional office and administrative functions.
Key requirements

Highly desirable

• Experience with provision of administrative support in senior executive environment.

Your key accountabilities

Your part in the ongoing success of our department, in supporting key frontline services will see you responsible for a variety of work, including, but not limited to:

• Manage the work program and administration of the office ensuring the effective dissemination of information, achievement of work priorities and deadlines are met.
• Quality check and prepare correspondence, reports, submissions, presentations and speeches as required.
• Develop and maintain strong relationships and networks with internal and external clients and stakeholders.
• Contribute to the development and management of the budget and human resources issues.
• Provide secretariat support to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.
• Identify and research issues impacting on the directorate responsibilities and initiate work priorities and timely action which support business operations.
• Represent and promote the interest of the directorate at internal and external meetings and forums and negotiate agreed outcomes as required.
• Undertake projects on a diverse range of issues and provide advice and options to solve problems and issues impacting on directorate business.

Capabilities
To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the “key accountabilities” for this role:
Leadership Competency Stream - Individual Contributor (leading self)

Vision

• Leads strategically
• Stimulates ideas and innovation
• Leads change in complex environments
• Makes insightful decisions

Results

• Develops and mobilises talent
• Builds enduring relationships
• Inspires others
• Drives accountability and outcomes

Accountability

• Fosters healthy and inclusive workplaces
• Pursues continuous growth
• Demonstrates sound governance

Once you join us we will want you to exemplify the QFD shared values of:

• Respect
• Integrity
• Trust
• Courage
• LoyaltyThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

Your part in the ongoing success of our department, in supporting key frontline services will see you responsible for a variety of work, including, but not limited to:

• Manage the work program and administration of the office ensuring the effective dissemination of information, achievement of work priorities and deadlines are met.
• Quality check and prepare correspondence, reports, submissions, presentations and speeches as required.
• Develop and maintain strong relationships and networks with internal and external clients and stakeholders.
• Contribute to the development and management of the budget and human resources issues.
• Provide secretariat support to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.
• Identify and research issues impacting on the directorate responsibilities and initiate work priorities and timely action which support business operations.
• Represent and promote the interest of the directorate at internal and external meetings and forums and negotiate agreed outcomes as required.
• Undertake projects on a diverse range of issues and provide advice and options to solve problems and issues impacting on directorate business

Accountability

• Fosters healthy and inclusive workplaces
• Pursues continuous growth
• Demonstrates sound governanc